ADMINISTRATIVE ASSISTANT

Salary: Depends on Qualifications
Location : Courthouse, 205 N Selvidge St, Dalton, GA 30720, GA
Job Type: Full Time
Job Number: 01699
Department: Magistrate Court
Opening Date: 05/27/2026


Description


PURPOSE OF CLASSIFICATION
The purpose of this classification is to provide administrative and clerical support to a department or division.

*OPEN UNTIL FILLED*

Examples of Duties


ESSENTIAL FUNCTIONS
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Prepares administrative support for an assigned department; prepares and/or processes administrative documents for the department to include purchasing documents, personnel forms, accounts payable documents, billing statements, invoices, travel expense forms, and inventory records; calculates and maintains timesheets and leave information for employees; obtains signatures when necessary; and submits to administrative documents to appropriate department or manager.


Prepares documents, records, and forms requiring knowledge of department programs and services; prepares operational, statistical, and financial reports; researches, compiles, consolidates, and/or tabulates information; incorporates information from source documents into the preparation of assigned materials; and composes, drafts and/or prepares correspondence and letters; may transcribe documents.

Assists department management with budget related activities; collects and reports information used in developing budget proposals; monitors and reports expenditures; researches budget issues; and prepares budget reports and/or upon request.

Receives applications, administrative forms, work orders, registration forms, reservation requests or other documents from customers and/or employees; prepares documents for processing; receives and records payments; counts, balances and reconciles cash drawer; and prepares deposit paperwork.

Establishes, updates and maintains databases, files and records in automated information systems; enters data into system files and databases; researches and retrieves information from databases; incorporates data into assigned records and documents; creates statistical reports and summaries from data; and generates automated reports from systems.


Maintains department/program references such as vendor lists, Code books, training manuals, standard operating procedures, and mailing lists.

Answers Department telephones; greets customers and visitors; provides customer assistance; retrieves requested documents; provides information regarding programs, services and procedures; refers callers or visitors to other staff members as appropriate; and takes messages.


Schedules appointments, maintains calendars; and makes travel arrangements for department staff; maintains a calendar for assigned meeting spaces, conference rooms or other facilities; coordinates logistical arrangements for meetings including audio/visual equipment and catering; prepares and distributes meeting agendas and minutes.

Establishes filing systems; prepares folders, records and files for program/department documents and paperwork; implements records management and retention practices; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files.


Receives, dates and distributes incoming mail; and prepares outgoing mail.

Operates a personal computer, telephones, copiers and other general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.

Assignment to Building/Zoning/Development Department may include the following additional duties:

Issues permits for County ordinances; processes applications; keeps applicants informed of permit status; performs initial review of permit applications to ensure necessary documentation is provided.

Assignment to Superior Court may include the following additional duties:

Assists with facilitating court programs: appoints attorneys to indigent defendants; assigns interpreters for court proceedings; prepares master calendar; assists with adoption investigations.

Monitors jail population.

Maintain calendar for Superior Court Judges

ADDITIONAL FUNCTIONS
Performs other related duties as required.

Typical Qualifications


MINIMUM QUALIFICATIONS
High school diploma or GED; supplemented by business classes and three years of progressively responsible administrative and clerical experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Supplemental Information


PERFORMANCE APTITUDES
Data Utilization: Requires the ability to determine, calculate, tabulate, or summarize data/information. Includes performing subsequent actions in relation to these computational operations.

Human Interaction: Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.

Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.

ADA COMPLIANCE
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Whitfield County, Georgia is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
FULL-TIME - Benefits package includes paid time off, retirement, and option to participate in 457 Plan. Health benefits are also included .

PART-TIME and/or TEMP/SEASONAL POSITIONS - The above listed benefits DO NOT apply.
01


Whitfield County requires pre-employment drug-testing for all new and/or re-hired employees:

• I understand and agree

02


How did you hear about this opportunity (position)?

• Dalton or other local newspaper
• Job search web engines: Indeed/Monster/Career Builder or ZipRecruiter
• Carmike Cinema - movie advertising
• From a County employee
• Whitfield County Website
• From a family member

03


Are you Bilingual (Spanish - English)? If the answer is "yes" please explain your level of proficiency: READ -WRITE - SPEAK -
04


Were you referred by a current Whitfield County employee?**If the answer is "yes" please type the County employee's First Name, Last Name and Department.
Required Question