HR SPECIALIST

Job Purpose: Compile and keep personnel records. Maintain and record employment related data for each employee. Compile and type reports from employment records. File employment records. Search employee files and furnish information to authorized persons.


Qualifications:

• Education and Experience: An Associates degree in HR Management or business with HR electives, 2-3 years previous HR or related experience. Four year degree preferred.
• Knowledge : Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems. Basic understanding of employment laws such as FMLA, ADA, ADEA, Title VII, FLSA, etc.
• Skills & Abilities : Computer skills, including Microsoft Excel and Microsoft Word, and HR Information Systems (i.e. ADP and Plex, or related systems). Good written and verbal communication skills, ability to communicate and interact successfully with employees on HR related issues.

Essential Duties and Responsibilities of the Job:

1. Process, verify, and maintain personnel related documentation, including staffing, recruitment, new hire orientation, training, grievances, performance evaluations, classifications, and employee leaves of absence.
2. Help to advise managers on organizational policy matters, such as equal employment opportunity, harassment, attendance and punctuality, etc.
3. Explain company employment policies, benefits, and procedures to managers, employees, or job applicants.
4. Record data for each employee, including such information as personal information, disciplinary actions, leaves of absences, performance reviews, transfers, promotions, demotions, and date of and reason for termination.
5. Examine employee files to answer inquiries and provide information for personnel actions.
6. Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
7. Compile and prepare reports and documents pertaining to human resource activities.
8. Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.
9. Process and review employment applications to evaluate qualifications or eligibility of applicants.
10. Arrange for advertising or posting of job vacancies, and notify eligible workers of position availability.
11. Maintain benefits related files, documentation and reports.

Training Requirements: New Employee Orientation, HRIS training

Level of Authority: Authority to advise/consult with management on HR related laws and policies.

Physical Demands: Requires sitting, conducting telephone conversations, use of electronic mail, writing letters and memos, face-to-face discussions with individuals or teams (face-to-face, by telephone, or otherwise); Occasionally dealing with unpleasant, angry, or discourteous people, including conflict situations; Long periods (in excess of 4-hours) of sitting, computer and telephone use. Occasionally lifting items less than 10 lbs in weight.