Finance Coordinator

Senior Coordinator, Finance Operations Department: University Development Office Location: UT MAIN CAMPUS, Austin, Texas, USA Hours: 40 hours per week Status: Exempt from FLSA Start Date: Immediately Duration: Expected to continue Purpose The Senior Coordinator, Finance Operations supports University Events & Experience (UEE) within the University Development Office (UDO). This position coordinates compliance‑related financial processes, supports the Finance Manager with accurate tracking and documentation of event‑related transactions, and ensures adherence to university, state, and regulatory requirements. Responsibilities Support the Finance Manager on compliance‑related aspects of UEE/UDO financial operations, including event‑related budget documentation, purchase orders, contracts, and payment records. Prepare, review, and verify documentation for contracts, purchase orders, invoices, payments, procurement requests, credit card transactions, reconciliations, interdepartmental transfers, Official Occasion Expense Forms (OOEF), and travel reimbursements for UEE/UDO. Apply and follow established university compliance procedures to help ensure transactions are accurately documented and aligned with institutional, state, and regulatory requirements. Maintain and organize records to support adherence to UT Austin and UT System financial, procurement, and administrative policies. Assist the Finance Manager and UEE staff with compliance reviews and audit inquiries. Provide guidance on documentation requirements, approval processes, and policy interpretation. Identify compliance risks, documentation gaps, and opportunities to strengthen internal controls and financial stewardship. Audit event procurement details, codes, and supporting documentation for UEE events, ensuring completeness and accuracy. Enable process improvements for UEE/UDO and ensure clear, timely reporting to other university departments. Perform additional duties or participate in special projects assigned to advance the goals of the UEE team and UDO. Required Qualifications Bachelor’s degree in business administration, public administration, finance, or a related field. Minimum of three years of experience in a related area such as compliance support, financial administration, procurement coordination, event operations, or higher education administration. Strong organizational and coordination skills, with the ability to manage multiple tasks, track documentation, and support compliance processes in a fast‑paced environment. Demonstrated ability to interpret, apply, and maintain compliance with institutional policies and procedures, particularly those related to financial stewardship, procurement, and documentation requirements. Experience working within financial, procurement, or project management systems to track transactions, monitor status, and support reporting activities. Ability to work independently with general guidance, demonstrating strong interpersonal, communication, and problem‑solving skills. Exceptional attention to detail in documentation, record‑keeping, and reporting to ensure accuracy, transparency, and compliance with event‑related financial transactions. Ability to communicate clearly and professionally with internal and external stakeholders, including vendors and university departments, to provide updates, resolve issues, and support compliance requirements. Proficiency with spreadsheet and word‑processing applications, including Microsoft Office and Smartsheet or similar tracking tools. Flexibility to work outside standard business hours and provide on‑site support for events as required. Preferred Qualifications Demonstrated experience supporting budget tracking and financial documentation for complex projects or events, with attention to accuracy and compliance with established guidelines. Working knowledge of The University of Texas financial systems and accounting procedures, including experience and compliance documentation. Familiarity with university procurement, payment, and audit processes, including documentation standards and approval workflows. Experience working collaboratively within cross‑functional teams, supporting shared goals and maintaining accountability in a fast‑paced environment. Experience supporting event‑related operations or coordinating with Events teams to ensure timely and compliant financial and procurement processes. Salary $60,000+ depending on qualifications. Working Conditions This position is based in Austin, Texas. Must be eligible to work in the United States on a full‑time basis for any employer without sponsorship. Works in standard office conditions, in a shared office environment, with repetitive use of a keyboard at a workstation. Monday through Friday, 8:00 AM – 5:00 PM on‑site work is the standard expectation for this position. May require additional hours during peak periods and special events. Regular and consistent attendance is required in this job. Required Materials Resume/CV Three work references with contact information; at least one reference should be from a supervisor Letter of Interest Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited through University‑Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility The retirement plan for this position is the Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I‑9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and other relevant policies. The university’s compliance resources are available at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. #J-18808-Ljbffr