Purchasing Coordinator

Job Description

Job Description

COMPANY OVERVIEW

Are you ready to start a career with an organization dedicated to lifting lives out of poverty throughout the State of Florida? At United Against Poverty, we care deeply about the communities we serve and believe that poverty is not permanent; and that people are not defined by their current circumstances. Our member grocery and other supportive programs ensure our community members have access to the resources, crisis care, case management, food and household subsidies and transformative education necessary to stabilize their current situations and permanently improve their lives for the future.

 

POSITION SUMMARY

Responsible for working with wholesale food product distributors and aftermarket distributors to purchase food and general merchandise at discounted rates to have available for our Members in our MSGP at each of our campuses. This role would be responsible for inventory control, product handling fees, product merchandising and promotions. The Purchasing Coordinator would collaborate with the procurement team to identify product needs, par levels, to provide an extensive mix of available product at the sites for the members of the program.

 

WHAT YOU’LL BE DOING

· Manage inventory on all company warehouse/site supplies including: ordering, fulfilling site supply orders from warehouse inventory and ensure delivery on our trucks in a timely manner, processing invoicing, communicating any supplier sales and shopping between approved vendors to ensure we are continually achieving the most cost effective supplier to help monitor expenses. 

· Determining current inventory at each of the sites and the warehouse and implementing a strategy for managing the flow of inventory.

· Creating, managing and keeping current the wholesale distributor database while identifying new suppliers.

· Collaborating with Director Procurement, Logistics & POS to ensure that we are not purchasing procured product.

· Creating product categories and working with the Director Procurement, Logistics & POS and Director of MSGP to determine product layout, par levels, and order.

· Creating and executing orders with distributors for the purchase of product with favorable terms and pricing for the organization.

· Determining product coding for tracking in POS system for reporting.

· Determining minimum Handling fees on purchased product to ensure return on investment and distribute to MSGP.

· Collaborating with internal departments to create merchandising and promotions to sourced product at the sites.

· Working with Director Procurement, Logistics & POS to ensure that the items distributed meet all established food safety guidelines and that they are appropriate for our grocery program.

· Managing all aspects of relationships with distributors. Engaging them in multiple ways including volunteering, financial donations, advocacy, and sponsorships.

· Creating and maintaining purchased product reports to update Corporate, MSGP, and Procurement teams analyzing and summarizing data. Ensuring that department goals and objectives are being met and exceeded.

· Communicating all scheduled pickups and deliveries and document bills of lading.

· Participating and/or leading any other department initiative as needed.

 

ESSENTIALS THAT WILL MAKE YOU SUCCESSFUL

· Previous purchasing/procurement experience (required).

· Strong communication skills and leadership skills.

· Strong technology, computer skills, and knowledge of POS and inventory systems is also required.

· Ability to multi-task effectively within a rapidly changing environment.

· Positive attitude even in the face of adversity.

· Effective decision making, problem-solving and conflict resolution skills.

 

EDUCATION AND WORK EXPERIENCE REQUIREMENTS

· High school diploma or equivalent preferred.

· Minimum of three (3) years of experience in a similar procurement, grocery, product purchasing or food procurement role.

· Strong technology, computer skills. Knowledge of POS and inventory systems is also required.

· Ability to multi-task effectively within a rapidly changing environment.

· Positive attitude even in the face of adversity.

· Effective decision making, problem-solving and conflict resolution skills.

 

PHYSICAL WORK REQUIREMENTS

Must be able to sit, stand and walk for long periods of time and move frequently throughout the day. Ability to sit at a desk and work on a computer as needed. Must have access to a personal vehicle and possess a valid driver’s license and good driving record (as this is a frequently driving position). Ability to bend, push, pull and lift items of 25lbs or more required.

DRUG TEST REQUIREMENTS

UAP is committed to maintaining a safe and productive workplace. Successful candidates will be required to submit for and pass a pre-employment drug test and subject to random testing thereafter. All testing is conducted with respect for privacy and confidentiality in line with our commitment to employee wellbeing.

ACKNOWLEDGMENT:

 

THE ABOVE JOB DESCRIPTION IS MEANT TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED AND IS NOT INTENDED TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES, DUTIES AND SKILLS REQUIRED FOR THE POSITION. ALL JOB REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. EMPLOYEES WILL BE REQUIRED TO FOLLOW ALL JOB-RELATED DIRECTIVES REGARDLESS OF WHETHER OR NOT THEY ARE SPECIFICALLY OUTLINED IN THIS JOB DESCRIPTION PROVIDED THEY ARE IN COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS.

 

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: United Against Poverty provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

\nCompany Description

United Against Poverty was incorporated in 2003 with the vision of helping communities where every family and individual has access to basic needs, nutritional food, crisis care, education, and employment training, and where everyone has the opportunity to achieve a future filled with hope and possibilities.

Our Purpose: To empower families and individuals to lift themselves to sustainable economic self-sufficiency.

Our Mission: To serve families and individuals by providing crisis care, case management, transformative education, food and household subsidy, employment training and placement, personal empowerment training and active referrals to other collaborative social service providers.

Our work is shaped by the understanding that, together, we can create lasting change to combat life’s most difficult challenges.

Company Description

United Against Poverty was incorporated in 2003 with the vision of helping communities where every family and individual has access to basic needs, nutritional food, crisis care, education, and employment training, and where everyone has the opportunity to achieve a future filled with hope and possibilities.\r\n\r\nOur Purpose: To empower families and individuals to lift themselves to sustainable economic self-sufficiency.\r\n\r\nOur Mission: To serve families and individuals by providing crisis care, case management, transformative education, food and household subsidy, employment training and placement, personal empowerment training and active referrals to other collaborative social service providers.\r\n\r\nOur work is shaped by the understanding that, together, we can create lasting change to combat life’s most difficult challenges.