Personal Assistant to C-Suite Executive

Personal Assistant to C-Suite Executive A premier investment firm is seeking a high-touch Personal Assistant to support a C-Suite Executive. Operating within a collaborative team structure, this role functions as the central operational anchor for personal, lifestyle, and household affairs. Location: Midtown NYC, working from the corporate office with flexibility to travel to local residences as required. Hybrid: 4 days in-office / 1 day remote weekly Core office hours are generally 8:00 AM – 6:00 PM, with a 24/7 mindset for urgent, time-sensitive matters. Base Salary: Competitive and fully commensurate with experience from $150-250k base range + discretionary bonus. Benefits: 100% employer-paid health, dental, and vision coverage, 401(k) plan, 4 weeks’ vacation, and complimentary daily meals

KEY RESPONSIBILITIES INCLUDE

Design and execute seamless domestic and international travel itineraries, managing private aviation, luxury accommodations, ground transport, and dining arrangements. Maintain complex personal and family schedules, ensuring synchronized alignment between commitments. Assist with comprehensive lifestyle operations, including personal errands, procurement, gift sourcing, dynamic reservations, and ad-hoc family initiatives. Direct operations for multiple private estates, serving as the chief liaison for domestic staff, vendors, contractors, and property management teams. Oversee residential maintenance, capital improvement projects, and ongoing repairs; ensure all properties are fully prepped, stocked, and staffed prior to family arrivals. Maintain flexibility to handle hands-on household tasks, vendor oversight, and local property visits as needed. Plan and execute private events, family dinners, and special gatherings managing guest logistics, RSVPs, and live event execution. Manage personal contact databases and coordinate major annual mailings and family projects.

CANDIDATE QUALIFICATIONS & EXPERTISE

Minimum 5+ years of high-touch Personal Assistant or Estate/House Manager experience supporting C-suite executives, Ultra-High-Net-Worth Individuals (UHNWI), or prominent private family offices. Bachelor’s degree required. Proven track record of managing residential staff and multi-property operations. Fluent in Microsoft Office Suite and Google Workspace (advanced calendar management). Familiarity with modern productivity and AI workflow tools is a plus. Combines systematic organization and project management skills with intellectual agility and natural adaptability when priorities shift. Demonstrates extreme foresight; routinely anticipates friction points, develops contingency plans, and resolves issues before they escalate. Must have a warm, team-oriented personality capable of building strong, trusting relationships. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Career Group