Administrative Assistant - Agape (Full Time)

Job Description

Job Description

 

Agape Administrative Assistant ( Full-time)

 

Position Summary :

 

The Administrative Assistant provides general office support to the Agape Services staff and clients, including answering and directing telephone calls, greeting and engaging with clients and guests, maintaining adequate records, data entry, copying, filing, maintaining logs, updating records, recording meeting minutes, attending meetings with the Agape Program Manager, and other duties as assigned by the supervisory staff. This position also assists in weekly grocery shopping with the Program Manager for the food bank, maintaining the food pantry and assisting in distribution of food as needed, and ordering and maintaining the personal care product closet. The position requires handling, moving, stocking, and distributing food, personal care items, supplies, and donations, which may require regularly lifting and carrying items weighing up to 25 pounds. Amongst these duties, the Administrative Assistant is expected to maintain professional relationships with outside entities regarding the coordination of care for our clients. 

 

Education and training required:  

This position requires a high school diploma or equivalency with two years' office/customer service or social services preferred. 

 

Minimum skills will include:  

• Knowledge of modern office procedures and methods, including telephone communication, office systems, and adequate record keeping.
• Knowledge of proper business communication, including style and formatting of letters, memoranda, and data reports.
• Skill to use a computer and various software packages.
• Ability to prioritize tasks and work independently.
• Ability to maintain strict confidentiality.
• Ability to organize activities for clients and provide support as needed.
• Ability to enter data inCareWare (following training)
• Complete reports from databases and records as requested by supervisory staff.
• Maintain a copy of all forms needed within the Agape Center
• Assist with the operation of the food pantry as needed andassist in covering the office as needed.
• Work directly with the Program Manager on necessary tasks pertaining to program operations.
• Order office supplies, personal care products, activity products, etc.
• Make copies, send faxes, and scan documents as needed.
• Shopping for groceries with the Program Manager as assigned.
• Help with food bank ordering, deliveries, and reporting.
• Complete intake processes for newcl