Fiscal Specialist

Bookkeeping And Clerical Position

Responsible bookkeeping and clerical position performing and coordinating varied complex accounting and fiscal operations with related fiscal records. Work involves processing accounts payables and receivables, reconciling cash drawers, report generation, and other front-line Finance Department duties as assigned, including customer service. Support work to assist in the preparation of year-end closing adjustments and budget processes. Expected to exercise some independent professional judgment and initiative in solving problems through the application of governmental accounting principles. Reports to the Assistant Finance Director or Designee.

Essential Job Functions

Perform the accounts payable and accounts receivable processes.

Prepare various invoices and track receivable aging.

Collect and coordinate mailed invoices to the City for prompt payment.

Verify City financial policies are being followed.

Verify correct account numbers are utilized.

Assist in generating annual business tax invoicing and payment collections.

Process cash, check, and credit card transactions from walk-in customers, and payments submitted online for routine city transactions.

Review correct accounts are utilized when processing accounts payable and accounts receivable.

Review and verify proper documentation is included with payments.

Perform daily remote check deposit.

Prepare cash drawer reconciliations and prepare weekly cash deposit and troubleshoot/assist staff who handle cash transactions.

Act as the primary customer support liaison for the Finance Department.

Greet people and answer phone calls as a backup to the primary Customer Service Representative.

Answer basic customer service questions including those related to parking.

Compile data for the Finance Department management to use in financial reporting/forecasting/analysis.

Assist in various phases of audit and budget activities including compiling data.

Perform related work as required or directed.

Minimum Qualifications, Licenses and Certifications

Graduation from an accredited high school or possession of an acceptable equivalency diploma.

Associate's or bachelor's degree with accounting training, preferred.

Four (4) years' responsible experience in bookkeeping and accounting practices or related field.

Experience with government entities a plus.

Proficient in the use of personal computer systems using Excel, Word, Windows, and other similar programs in the preparation of financial reports, records, spreadsheets, etc.

An equivalent combination of education, training, and experience.

Knowledge, Skills, and Abilities and Environmental Conditions

Knowledge or awareness of municipal governmental accounting principles, practices, methods, and procedures.

Knowledge of applicable laws, regulations, procedures, and processes governing the receipt and expenditures of municipal monies.

Ability to be proficient with proprietary financial software and adapt to any new technologies implemented.

Skill in the operation of calculators, computers and office equipment used in conjunction with accounting work.

Ability to apply professional accounting principles, knowledge, and skills to assist with the maintenance of complex sets of fiscal and accounting records.

Ability to identify potential fiscal issues and recommend alternative solutions.

Ability to communicate clearly and concisely, orally and in writing.

Ability to establish and maintain effective working relationships with employees, supervisors, and stakeholders.

LICENSES, CERTIFICATIONS OR REGISTRATIONS

Valid Florida Driver's License.

ESSENTIAL PHYSICAL SKILLS

Acceptable eyesight (with or without corrections)

Acceptable hearing (with or without aid)

Ability to communicate both orally and in writing.

Ability to access input and retrieve information from a computer.

Ability to sit, stand, stoop, and reach to retrieve files.

Ability to carry or lift 20 pounds.

Reasonable accommodation will be made for otherwise qualified individuals with a disability.

ENVIRONMENTAL CONDITIONS Work is performed primarily in an office environment with moderate noise levels.