Business Officer II

Position Details

Position Information


Division
Advancement


Department
Advancement Dept


Working Title
Business Officer II - 3593


Vacancy Type
Exempt Professional Staff (EPS)


Min T/E Requirements


Bachelor's degree in business administration, accounting, finance, public administration, or a related business field from an appropriately accredited institution and two to four years of progressively responsible experience in business operations, financial management, budgeting, accounting, or related administrative functions; or a Master's degree in a related field and one to two years of relevant professional experience; or an equivalent combination of education and experience. Experience in higher education, advancement, or nonprofits

FTE
1


Recruitment Range
Commensurate Upon Education and Experience


Anticipated Hiring Range
Commensurate Upon Education and Experience


Position #
3593


FLSA Status
Exempt


Months per year
12


Is this a grant funded position?
No


If yes, please indicate the end date of the grant.(if applicable)


n/a

Primary Purpose of Organization Unit


The Advancement Division engages alumni, friends, parents, students, community leaders, businesses, corporations and foundations to seek their philanthropic support of the university and its priorities. The Advancement Division builds relationships with each of these constituencies, provides ongoing stewardship of these relationships as well as prudent fiscal management of the contributions placed in its care.

Primary Purpose of Position


The Business Operations Manager provides professional business and financial support for the Division of Advancement and the UNC Pembroke Foundation by administering and coordinating budget, financial reporting, reconciliation, procurement, and compliance functions across State and Foundation resources. This position ensures the accuracy, integrity, and timely completion of financial processes and required regulatory reporting associated with philanthropic funds, operational budgets, capital initiatives, and foundation activities.

The position serves as the primary business resource for Advancement, coordinating with Finance, Procurement, Internal Audit, and Foundation partners to support sound fiscal practices, compliance with university, Foundation, State, and federal requirements, and continuous improvement of business processes that support the division's fundraising, stewardship, and operational objectives.

Job Description


The Business Operations Manager provides professional business and financial support for the Division of Advancement and the UNC Pembroke Foundation by administering and coordinating budget management, financial reporting, reconciliation, procurement, and compliance functions across State and Foundation resources. This position supports sound fiscal management, accurate financial reporting, and efficient business operations that enable the division to advance its fundraising, stewardship, and foundation administration priorities.

Key responsibilities include:

• Oversee Advancement and Foundation budgets, ensuring accuracy, compliance, and alignment with divisional goals; monitor expenditures and revenue across State and Foundation funds and provide regular financial updates and analysis.
• Prepare and coordinate required financial reporting, including annual audit materials, IRS Form 990 support, capital project financial tracking, Voluntary Support of Education (VSE) reporting, and other required institutional or external reports.
• Manage monthly and annual gift reconciliation between Advancement, Foundation, and university financial systems; research discrepancies, maintain supporting documentation, and ensure accurate financial records.
• Coordinate annual charitable solicitation renewals and support compliance with applicable university, Foundation, State, and federal policies, procedures, and reporting requirements.
• Coordinate procurement, contracting, payment processing, and related business transactions in accordance with university policies, internal controls, and applicable regulations.
• Provide training and guidance to Advancement and Foundation staff on business procedures, financial processes, compliance requirements, and procedural updates.
• Analyze financial and operational processes, develop and maintain reporting tools and business procedures, identify opportunities for improved efficiency and accuracy, and recommend process improvements.
• Serve as the primary business resource for Advancement and coordinate business processes with Finance, Procurement, Internal Audit, Foundation staff, and other campus partners.
• Perform other related duties as assigned in support of Advancement and Foundation operations.

Management Preference


Experience working in higher education, advancement, foundation administration, or nonprofit organizations.

Knowledge of financial management, budgeting, reconciliation, procurement, and compliance reporting.

Experience supporting audits, IRS Form 990 preparation, charitable solicitation renewals, or related regulatory reporting.

Strong analytical, organizational, problem-solving, and communication skills.

Ability to manage multiple priorities independently with a high level of accuracy and attention to detail.

Proficiency in Microsoft Excel and enterprise financial or reporting systems, such as Banner, Raiser's Edge, or similar platforms.

Lic or Certification required by statute or regulation

Posting Information


Job Opening Date
05/20/2026


Job Closing Date

Open Until Filled
Yes


Posting Category
Professional


Posting Number
EPA01131


Quick Link to Posting




Special Instructions to Applicants


This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.

UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.