Portfolio Operations Manager

Portfolio Operations ManagerVantora is hiring a Portfolio Operations Manager to create leverage across our portfolio companies through practical AI adoption, stronger portfolio governance, and deeper connectivity into the venture ecosystem. This is a cross-functional platform role working directly with portfolio company CEOs, Vantora leadership, and the broader VC/operator community. You will help companies identify and adopt high-impact AI tools and workflows, build systems that improve portfolio visibility and governance, and develop external relationships that bring capital, advisors, customers, and strategic support into our portfolio companies. We need someone who is AI-native, operationally strong, and externally credible - someone who can build practical AI workflows, support CEOs, synthesize company health, represent Vantora in the market, and turn relationships into tangible portfolio value.AI Enablement & Cross-Portfolio ToolsWork with portfolio company CEOs to identify where AI can drive growth, improve execution, or create operating leverageBuild practical AI-enabled tools, workflows, automations, prompts, agents, and playbooks that can be used across portfolio companiesHelp portfolio companies embed AI into GTM, sales enablement, customer research, marketing, recruiting, finance, product research, and internal operationsEvaluate new AI tools and platforms, determine where they are useful, and help teams adopt them where there is a clear business caseCreate reusable templates and workflows that allow learnings from one portfolio company to compound across the broader Vantora ecosystemTrack adoption and effectiveness of AI tools, refine what works, and cut what does notCEO & Portfolio Company SupportPartner directly with portfolio CEOs to understand company priorities, operating constraints, growth opportunities, and areas where platform support can helpHelp CEOs pressure-test AI use cases, operating cadence, reporting needs, GTM execution, hiring priorities, and company-level risksSupport portfolio companies with practical execution where needed, including research, synthesis, tooling, process design, investor preparation, and customer or advisor mappingTranslate messy company needs into clear recommendations, action plans, workflows, introductions, or escalation pointsServe as a hands-on platform partner who helps CEOs move faster without adding unnecessary processPortfolio Governance & Company HealthBuild and maintain the systems Vantora uses to monitor portfolio company health across financial, commercial, product, talent, and operational metricsTrack key indicators including burn, runway, revenue, pipeline, customer traction, product milestones, hiring, and operating cadenceCreate dashboards, reporting cadences, and operating reviews that give Vantora leadership a clear view into company progress, risks, and support needsIdentify risks early and help route the right support before issues become urgentPrepare and improve materials for Vantora leadership, portfolio company boards, corporate partners, and other key stakeholdersBuild templates and best practices for board reporting, company updates, milestone tracking, operating reviews, and escalation of key issuesHelp standardize governance practices across the portfolio without creating administrative dragVC Ecosystem & EventsBuild and maintain relationships across the VC community to support portfolio companies with capital access, market insight, customer introductions, and strategic adviceDevelop a broader network of operators, advisors, strategic partners, and domain experts who can help portfolio companies growRepresent Vantora and its portfolio companies in relevant investor, startup, and industry settingsAttend select VC, startup, and industry events on behalf of Vantora and the portfolioPartner with marketing and internal teams on targeted events, dinners, and gatherings that connect portfolio CEOs with relevant investors, customers, advisors, and operatorsTurn external relationships into tangible value for portfolio companies, including investor conversations, customer introductions, advisor relationships, strategic partnerships, and market feedbackWho You Are4-5+ years of experience in venture platform, startup operations, AI operations, BizOps, product operations, consulting, venture capital, or an early-stage company-building roleAI-native and hands-on; you have built practical AI-enabled tools, workflows, automations, or internal systems, not just talked about AI strategyComfortable working with LLMs, AI productivity tools, automation platforms, no-code/low-code systems, data tools, and APIsStrong enough analytically to understand company performance, operating metrics, burn, runway, pipeline, growth levers, and portfolio healthExternally credible and relationship-oriented; you can build trust with VCs, founders, operators, advisors, and strategic partnersComfortable representing Vantora and its portfolio companies in investor, startup, and industry settingsOperational enough to sit with a CEO, diagnose what is slowing the company down, and help build the system, workflow, or relationship path to solve itStrong written communicator who can synthesize messy inputs into clear updates, board materials, leadership summaries, and decision memosComfortable moving between hands-on AI work, CEO support, portfolio reporting, governance, relationship-building, and eventsInterested in enterprise software, industrial markets, transportation, logistics, aviation, manufacturing, energy, and other complex B2B verticalsHigh tolerance for ambiguity; you are energized by building the playbook, not inheriting one