Transportation Services Staffing / Payroll Specialist (Internal Only)'); document.write('

Job Title

Maintain the department's two terminal databases (Applitrack), staffing, and (170+) employee information spreadsheets and files by rotating locations throughout the week. Review and verify hours worked in TMS and process edit reports (payroll); answer phone calls and in-person questions regarding student registration and route information. Support 3-way radio communication with drivers and paraprofessionals for their success and back-dispatching throughout the day. Provided customer service in the transportation department, compiled employee information, filed files and answered phones.

Salary: Classified Grade R, starting at $26.29 depending on recent relevant experience. Monday through Friday, 12-month work calendar. Position is eligible for benefits.

Essential Duties And Responsibilities

• Maintain all employee's hours and contracted days worked weekly.
• Be willing to move between the two terminals.
• Compile and enter edit reports (temporary/leave without pay hours/FMLA leave) into TMS.
• Compile monthly substitute timesheets and process them into one document.
• Complete and verify monthly payroll.
• Maintain and edit department employees.
• Manage, proof, monitor, verify, prepare, initiate action, exercise judgment, assist in the management, or provide direction/training to staff who submit payroll.
• Confer regularly with the Director of Transportation on confidential matters of concern and internal personnel issues.
• Greet and assist visitors that come into the Transportation office, provide support to the Transportation office by answering the phone and dispatching information to drivers and paraprofessionals.
• Review the budget, allocate code amounts within the budget, and process payments, including the electronic purchasing card program.
• Allocate payments via purchasing card software and verify payments made by Technicians.
• Serve as Purchase card liaison and oversee all department purchase card use and Petty Cash.
• Keep the Director informed of the budget status.
• Completion of paperwork for hiring recommendation via the District's hiring database and notification to applicants when a candidate is hired.
• Coordinate with HR and Payroll regarding workman's comp cases for staffing and payroll purposes.
• Prepare accounts payables and receivables, monitor all invoices related to outside vendor contracts e.g., car services providing services for students and paid parents.
• Monitor and assign fuel cards for district employees, including Transportation, Facilities Grounds, and other departments.
• Responsible for billing Charter schools and Foster Billing.
• Responsible for submitting work orders through Freshworks and responsible for ordering all computers.
• Perform other duties as assigned.

Experience

5 years' experience working with computers. Proficient with Excel and Infinite Campus.

Qualifications

High school diploma or equivalent. Valid Colorado driver's license.