Property Coordinator, Real Estate Department

Job Description

Job Description

Description:

Job Summary:

The purpose of this job description is to communicate the duties and responsibilities associated with the position of Property Coordinator. While the following information should be considered a comprehensive description of the position, it should also be noted that some duties and responsibilities

may not be specifically addressed.

The Property Coordinator position supports the administration of policies and procedures that promote well-managed, well-maintained buildings and grounds at company-owned commercial and industrial properties. The Property Coordinator is responsible for assisting the Senior Property Manager/Director with the management of all on-site operations and achieving property financial and operational objectives.

Duties & Responsibilities:

• Assist in the day-to-day operational management of buildings and grounds consistent with Orden policies & procedures, approved budgets, business plans, and management direction.
• Bid work for repairs and maintenance.
• Keep accurate records of current space conditions including roof, HVAC, utilities, and special circumstances.
• Coordinate building access to brokers, tenants, and vendors.
• Oversee service contracts, purchase orders, and work authorizations.
• Obtain certificates of insurance or waivers from contractors, suppliers and other third parties, and assure adherence to safety requirements pertinent to property visitors, tenants, and employees.
• Collect rents and other receivables, invoicing tenants as required, and pursue collections as necessary as directed by the Senior Property Manager/Director.
• Coordinate tenant move-in and move-out process.
• Assist with CAM reconciliations, variance reporting, financial reporting, and annual budget process.
• Review and approval of monthly property invoices and follow up on vendor payment issues as they arise.
• Act as liaison between property and other departments such as leasing, accounting, etc.
• Provide excellent customer service to tenants, prospective tenants, vendors, etc.
• Coordinate closely with the Facilities Manager and facilities team to ensure tenant requests and property maintenance tasks are addressed timely, within scope and budget.
• Additional responsibilities as assigned.

Qualifications:

· Bachelor’s degree in Finance, Business Administration, or related field preferred, not required.

· 3+ years’ experience in Property Management required, Commercial or Industrial experience a big plus.

· Experience with Yardi is required.

· Working knowledge of work order systems required, experience with Angus preferred

· Proficient in Microsoft Office.

· Ability to work on multiple projects with accuracy and efficiency, while keeping deadlines

· Strong verbal and written communication skills.

· Excellent customer service skills.

Physical Requirements:

• Stand and walk or sit alternatively depending on specific needs of the day. Estimate 70% of time spent sitting at desk and 30% standing/walking.
• Constant need (66% to 100% of the time) to perform the following physical activities:

Writing/Typing/Data Entry Corporate/inter-office/employee communication

Grasp/Grip/Turning Mouse, Telephone/doorknob use

Finger Dexterity Typing, operation of office equipment

Vision Requirements

• Constant need (66% to 100% of the time) to complete forms, read and review report, answer wide variety of correspondence, view computer screen. Frequent need to see small detail.
• Constant need (66% to 100% of the time) to see things clearly beyond arm’s reach.

Hearing Requirements

• Constant need (66% to 100% of the time) to communicate over telephone and in person with employees and vendors.

Speaking Requirements

• Constant need (66% to 100% of the time) to communicate over telephone and in person employees and vendors.

Driving/Traveling Requirements

• Occasional need (1% to 33% of the time) to utilize personal transportation.
• Must have and maintain a valid driver’s license and automobile insurance.

Working Environment

• Constantly indoors (66% to 100% of the time).

Reasoning Development

• Must be able to apply principles of logical thinking to a variety of practical situations and accurately follow standardized procedures that may occasionally involve minor deviations. Needs ability to think rationally beyond a specific set of instructions.