Administrative Support Specialist - 190 Days

Administrative Support Specialist

Independently performs a variety of secretarial or administrative duties involved in the operation of the office. Applies both written and unwritten policies and procedures; uses knowledge of operations, programs, and general office procedures to process information and materials to assist supervisory personnel; maintains records and correspondence for the office.

Duties and Responsibilities:

• Front office receptionist
• Liaison between parents and school staff
• Working knowledge of PowerSchool Student attendance and truancy
• Discipline
• Data entry
• Coordinates mailroom
• Other duties as assigned

Job Specifications:

Education and Experience: High school graduate or equivalent. Secretarial or clerical experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Associate's degree preferred.

Knowledge:

• Excellent written and verbal communication, organizational, and good working knowledge of Business English and grammar.
• Knowledge of departmental policies, procedures, and operations.
• Working knowledge of the principles of office management and of modern office procedures.
• Knowledge of the records and forms to be prepared and maintained.

Skills/Effort:

• Exceptional proficiency with technology skills, i.e., websites, Microsoft Word, Excel, Powerpoint, Access, Publisher and digital photography.
• Excellent written and verbal communication, organizational, and telephone skills.
• Ability to interpret and apply detailed oral and written instructions.

Language Skills:

• Ability to read and interpret documents.
• Ability to write routine reports and correspondence.
• Ability to speak effectively using Standard English before groups of employees of organization.

Mathematical Skills:

• Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability:

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Other Skills and Abilities:

• Ability to pass a basic skills test and technology proficiency test.
• Ability to establish and maintain effective working relationships with students, staff and the community.
• Ability to perform duties with awareness of all district requirements and Board of Education policies.

Physical Demands:

• While performing the duties of this job, the employee is regularly required to stand and walk.
• The employee is often required to sit at a desk.
• The employee frequently must squat, stoop or kneel, reach above the head and reach forward.
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

• While performing the duties of this job, the employee regularly works indoors.
• The employee must be able to meet deadlines with time constraints.
• The noise level in the work environment is usually low.

Disclaimer Statement:

This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required. Evaluation: Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on Evaluation of Support Staff Personnel.