Senior Reconciliation Analyst

Job Description

Job Description

JOB SUMMARY:
The Senior Reconciliation Analyst performs reconciliation of a large number of deposit, loan, and payments assets, liability, income, and expense accounts to general ledger, including but not limited to several significant accounts: Loan Control, Loans in Process, Loan Payments in Process, investor accounts, disbursement accounts, Bank operating checking accounts established for Lending & Deposit functions, Deposit Control, CD Control, Teller Cash & ATM reconciliation. The accounts are managed using Prologue, Frontier, FIS IBS Core, reports and spreadsheets. The Bank reconciliation process is a two-step process and involves transaction matching (Bank Records versus system Records) in the first step and matching subsystems and general ledger balances in the second step. Customized reports are used to facilitate the reconciliation process. Final reconciliation with the GL requires a validation of system loan, deposit and payments balances as based on the subsystem data against total cash balances in the GL. Analyst ensures assigned reconciliation are completed on time and accurately reporting outages or balancing delays to management as well as investigating and clearing reconciling items.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Reconcile and/or oversee the balancing of numerous accounts based on the frequencies established following and/or establishing procedures for this account including researching any outages utilizing various system generated reports and spreadsheets. Responsibility to correct and/or oversee corrective action daily on errors and/or promptly rectifying stale dated items identified.
• Continuously following up on all reconciling items and provide regular updates on stale dated items. Informing management as necessary, so items can be monitored and escalated if needed.
• Assist operations staff with outages, if and as needed, based on the interface entries, while providing research support.
• Maintain documentation for the purpose of supporting files, reports and data.
• Prepare monthly bank reconciliation reports and file the Doc Stamp remittance for the State of Florida Department of Revenue by the required deadlines,
• File all prepared accounts in a well-organized manner, and communicating any changes to team and manager.
• Assist manager in gathering items for the internal and external auditors by providing requested documents in an organized state in a timely manner, providing prompt and accurate responses to inquiries made, as well as take immediate action to correct or resolve issues as they are known.
• Answers accounting and financial questions by researching and interpreting data.
• Provides accounting support for mergers and acquisitions by reviewing financial information; converting data to general ledger system; obtaining supplementary information for preparing financial statements.
• Protects organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Support efforts to modernize by providing and implementing change to policies and or procedure and utilization of automation tools. Embrace new technology and remain up to date on industry changes to create an open environment that fosters idea generation and innovation.
• Develop and maintain a broad knowledge of the Bank product and service offerings, including deposit & loan products and system processes. Understand industry trends and potential impact on future reconciliation planning. Effectively communicate impact to reconciliation controls and inclusion of project rollout, as necessary.
• Ensure all laws, regulations and procedures are followed as they relate to transaction processing and provide input for responses related to implementation of changes, effects of proposals to the Bank or other potential concerns.
• Perform all other related duties and/or projects assigned to meet the needs of the Bank.
• Ensure adherence to AML/BSA requirements, operational procedures, audit procedures, risk/control expectations, dual control, security, Business Continuity, and all other regulated banking requirements.

Operations

• Responsible and accountable for risk by openly exchanging ideas and opinions, elevating concerns and personally following policies and procedures as defined. Accountable for always doing the right thing for customers, colleagues and the business and ensure that actions and behaviors drive a positive customer experience. While operating within the Bank’s risk appetite, achieves results by working with their manager to consistently identify, assess, manage, monitor and report risks of all types.
• Ensure adherence to AML/BSA requirements, audit procedures, dual control, security, Business Continuity, and all other regulated banking requirements. Completes assigned Compliance Training.
• Responsible for creating, maintaining, reviewing and adhering to bank operational procedures and controls.
• Follow instructions and responds to management direction to help resolve more difficult out of balance events, and solves problems in a timely and positive manner to mitigate loss to the bank.
• Adhere to Seacoast Bank’s Code of Conduct.
• Follow all safety and security procedures.

EDUCATION and/or EXPERIENCE :

• Bachelor’s degree in Business Administration, Operations Management, Accounting, or related field preferred.
• 3+ years of experience required, preferably in accounting, treasury or banking with an emphasis of loan accounting, financial controls and systems.
• Knowledge of banking functions and operations
• Understanding of bank reconciliation process and reports
• Understanding of bank controls and segregation of duties
• Understanding of entries in the GL versus the subsystems and their impact on the reconciliation process
• Demonstrate the ability to analyze differences, perform investigations, and summarize results for reconciling items. Able to work independently and exercise a high degree of initiative.
• Demonstrate the required skill to perform detailed work accurately and promptly too, ability to identify errors, handle sensitive information, and work to deadlines
• Exemplify good communication skill and ability to communicate professionally with others both verbally and in writing
• Display ability to work as part of a team to achieve goals
• Display problem-solving skill even under stressful conditions and deadlines
• Proficiency in Microsoft Office applications like Microsoft Word, Excel, and PowerPoint
• Flexible schedule required with ability to work during hours of operations, including weekends and occasional non-bank operational hours

The Statements above are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of responsibilities, duties, and skills. Because these statements are general, the job description is used for a variety of purposes including job evaluations; performance reviews; recruitment; etc. All Associates are required to adhere to the highest legal and ethical standards applicable to our industry. It is the policy of Seacoast Bank that all Associates will be familiar and compliant with all regulatory, legal, ethical and Bank risk mitigation requirements pertaining to both our industry and their individual roles. This includes the on time, successful completion of annual required training post-hire and effective execution of role responsibilities.