Fiscal & Grants Accounting Specialist

Job Title: Fiscal & Grants Accounting Specialist Department: Finance & Administration Employment Type: Full-Time (40 hours/week) Pay Rate: $30.00/hour Location: Orlando, FL 32817 Schedule: Monday–Thursday: 8:00 AM – 4:30 PM Friday: 8:00 AM – 2:00 PM (paid for 40 hours/week) Benefits: $200/month healthcare stipend; 120 hours of accrued PTO annually (combined vacation & sick time) Reports To: Executive Director / Director of Operations / Treasurer Position Overview We are seeking a detail-oriented Fiscal & Grants Accounting Specialist to oversee day-to-day financial operations and ensure compliance across all funding sources. This role plays a critical part in maintaining accurate financial records, processing payroll, and managing the full lifecycle of government grants—including invoicing, reimbursements, and reporting. The ideal candidate is highly organized, experienced with QuickBooks, and confident working in a grant-funded or nonprofit environment. Key Responsibilities Accounting & Financial Management Maintain accurate financial records using QuickBooks (Desktop or Online) Record daily transactions and perform regular bank and credit card reconciliations Manage accounts payable and receivable, including vendor payments and invoicing Develop and monitor the organization’s operating budget Prepare monthly, quarterly, and annual financial reports for leadership Partner with development staff to ensure accurate tracking and reporting of donor funds Grants Management & Compliance Prepare and submit grant invoices and reimbursement requests in accordance with funding requirements Track grant expenditures against approved budgets and identify variances Maintain organized and audit-ready grant documentation (award letters, budgets, reports, etc.) Support grant audits, closeouts, and required financial reporting Ensure compliance with federal, state, and local regulations, including Uniform Guidance (2 CFR Part 200) Payroll Administration Process bi-weekly or semi-monthly payroll accurately and on schedule Maintain payroll records, including PTO tracking and employee deductions Prepare and file payroll tax reports (941, 940, state filings) Issue annual W-2s and 1099s Collaborate with HR on employee changes, onboarding, and compensation updates Qualifications Required 3+ years of hands‑on QuickBooks experience (Desktop and/or Online) Experience managing government grants, including invoicing and compliance reporting Strong knowledge of payroll processing and payroll tax requirements Proficiency in Microsoft Excel and standard office tools Excellent attention to detail and ability to manage multiple priorities High level of discretion when handling sensitive financial information Preferred Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience) Familiarity with federal grant regulations (2 CFR Part 200 – Uniform Guidance) Experience in a nonprofit, government, or grant‑funded organization Understanding of fund accounting principles Equal Opportunity Statement Equal Opportunity Employer / Disabled / Protected Veterans #J-18808-Ljbffr AppleOne Employment Services