Real Estate & Facilities Manager

Job Title: Real Estate & Facilities Manager (TNETJP00000912)

Duration: 6 months

Location: Remote - based anywhere in the USA

Schedule: Standard 40 hours. 8am-5pm.

Travel Requirements: Regular travel required when necessary to support current projects and overall portfolio management

Job Description:

A Brief Overview
The Real Estate & Facilities Manager will be a project manager, ensuring execution ofday to day real estate portfolio and facilities operations across TriNet locations, ensuring safe, reliable, and cost effective workplaces that align with our workforce needs. The role partners closely with People, Finance, IT, Security, Workplace Services and site leaders to plan, coordinate, and direct projects to ensure overall project success. The role requires extreme attention to detail to coordinate all real estate portfolio actions, keep leases and services on track, maintain vendor and landlord relationships, and deliver projects on time and on budget. This role is also responsible for maintaining data, reporting, playbooks, and KPIs. Ideal candidate will have knowledge of construction management, real estate lease negotiations, location identifications, and strong project management skills. Our Atlanta office is growing rapidly with phased construction over the next two years, hosting a majority of our U.S. based colleagues.

What you will do

• Oversee day to day real estate and facilities operations across all company locations.
• Manage the lease administration SharePoint (critical dates, options, expirations) and ensure documents and records are accurate and current; prepare summaries and comparisons for review.
• Lead projects in partnership with internal stakeholders to review, negotiate, and execute leases, acquisition agreements, amendments, renewals, and terminations.
• Responsible for knowing, creating, and drafting SOWs for vendors to bid for any construction projects.
• Support all real estate and facilities transaction activities with data gathering, broker coordination, RFPs, and diligence packages; draft first pass analyses and coordinate approvals.
• Track space utilization and headcount plans; keep floor plans, stacking diagrams, and seat assignments updated in the chosen tools.
• Ensure all facilities are fully operational, safe, and aligned with business needs including overseeing day-to-day facility services, meeting SLAs and compliance requirements: log, triage, and resolve service tickets. Identify and recommend maintenance, mechanical, electrical, and facility design improvements.
• Coordinate any and all projects, including but not limited to moves, openings, consolidations, and decommissions with clear communication to impacted teams, vendors, and landlords; manage punch lists to closure.
• Plan and run all renovations and workplace refreshes (schedule, budget tracking, vendor coordination, communication, and site logistics); escalate risks and drive change control.
• Assist with RFPs, SOWs, and renewals; validate invoices and track savings and quality metrics.
• Manage purchase orders, invoices, accruals, and monthly variance explanations for facilities OPEX and small CAPEX; maintain trackers and produce routine dashboards.
• Execute sustainability initiatives (energy, waste, space efficiency) and support safety/regulatory compliance checks; coordinate drills and readiness tasks tied to business continuity plans.
• Maintain playbooks, standard operating procedures, and KPIs; ensure consistent use of technology platforms for lease admin, portfolio analytics, and service delivery.
• Support global portfolio activities and coordinate with the Hyderabad GCC in partnership with the Director (e.g., data collection, vendor updates, and service monitoring).
• Communicate effectively with Director, Real Estate and senior leadership on projects, risks, opportunities, and performance.
• Must be able to work independently.
• Performs other duties as assigned
• Complies with all policies and standards

Education Qualifications

• Bachelor's Degree or equivalent experience required

Experience Qualifications

• Typically 8+ years corporate real estate and/or facilities across multi site environments required
• Strong project management skills, construction management capabilities, and basic office facilities maintenance knoweldge.

Skills and Abilities

• Provide excellent customer service to all colleagues in the organization
• Willingness and ability to proactively build strong, collaborative relationships with TriNet leaders, office stakeholders, colleagues, and vendors
• Strong organizational and time management skills
• Adjusts quickly to changing priorities and conditions
• Ability to operate with discretion and maintain absolute confidentiality
• Solid project management and change coordination skills; able to manage schedules, vendors, and site logistics.
• Excellent verbal, written, communication, and interpersonal skills
• Ability to communicate and connect with colleagues at all levels of the organization
• Adaptability and follow through in a dynamic environment; clear prioritization and bias to action.
• Basic understanding of building construction and systems, i.e., electrical, HVAC, fire suppression, backup power, low voltage data cabling
• Ability to multi-task and prioritize in a dynamic environment
• Ability to work under pressure while maintaining composure and professionalism
• Knowledge of flexible workspace programs
• Proficient in Microsoft Office Suite; AutoCAD experience a plus

Licenses and Certifications

• Certified Facility Manager (CFM) preferred
• International Facilities Management Association preferred

Thanks,

Amit Sehdev

APN Software Services Inc.

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LinkedIn : Amit Sehdev [LION] | LinkedIn