Administrative Assistant

Administrative Assistant

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It's a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.

The Administrative Assistant is responsible for providing administrative and secretarial support, assisting with special projects and performing a variety of day-to-day duties associated with supporting the retired partners of the firm. In addition, the Administrative Assistant is responsible for providing various administrative and accounting tasks in connection with the Milwaukee Office.

Responsibilities

• Assists with the transition of Active Partner to Retired Partner status, including working with the Director, Administration and Operations and Legal Support Supervisor to establish office space and technology needs and preferences
• Effectively communicates with retired partners in order to be proactive in completing services which include preparing correspondence, memoranda, documents, forms, class outlines and other projects that may arise
• Fields calls directed to retired partners, records messages, and coordinates follow-up
• Monitors email accounts of retired partners upon request
• Assists lead accounting personnel with tax and other special projects; maintains key year-end dates calendar
• Provides critical backup support for suite administration, office payments, event logistics, hospitality coordination, administrative monitoring, and various Office Services functions
• Provides document production services, including the styling and formatting of documents, proofreading for substance, spelling and grammatical errors to ensure an error-free work product
• Reviews incoming invoices, submits check requests
• Performs miscellaneous clerical duties which include copying, faxing, retrieving, opening and sorting mail, preparing envelopes and packages for mailing and/or delivery, mail merges and other general offices tasks
• Schedules meetings and appointments, reserves conference rooms, updates and maintains electronic calendar and contact information and makes travel arrangements

Qualifications

• High School Diploma or GED required; Associates Degree or Bachelor's Degree preferred
• Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel
• Minimum of two (2) years administrative or secretarial experience; prior experience working in a legal or professional services setting preferred #LI-Hybrid

In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.

-Milwaukee - $52,800 to $73,900