Administrative Assistant - Minneapolis, MN

The Opportunity Our Abbott Nutrition Retail Sales Office located in Minneapolis, MN currently has an opportunity for an Administrative Assistant. This full‑time position sits onsite in our downtown Minneapolis office on Nicollet Mall. What You’ll Work On Responsibilities Perform all administrative functions of the office and supported Business Centers, including answering phones, calendar management, scheduling travel, managing correspondence and couriers, processing expense reports, meeting and event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and media setups, and acting as a liaison for remote access issues. Support tracking of budget expenditures and adhere to executive processes and guidelines. Coordinate and maintain departmental files, both digital and physical, in compliance with corporate and government regulations; ensure easy access to Teams and SharePoint. Follow purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures as applicable. Use advanced software skills, including Microsoft Office Suite, Corporate Travel Web site, and employee performance management systems. Coordinate new employee office set‑ups and onboarding; follow executive onboarding procedures. Plan and organize office events, staff meetings, conferences, team off‑sites, and handle logistics and arrangements. Directly support two Director of Sales positions, proactively maintaining and managing their executive calendar, domestic and international travel plans, and expense reporting. Act as the primary contact for office‑related needs, including supply management, building communications, office maintenance, and parking detail. Daily interaction and support of Sales & Category teams in the office and remote employees in supported Business Centers. Maintain knowledge and understanding of business processes and requirements; consistently handle confidential or business‑sensitive information. Proactively identify and resolve scheduling conflicts and implement ways to streamline office procedures and increase efficiency. Travel 0% Required Qualifications Previous administrative experience or equivalent. Ability to operate independently and work on own initiative. Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook. Proficiency in all applications mentioned. High School diploma or equivalent; Associate's degree in Secretarial Science preferred. Benefits Career development with an international company. Free medical coverage for employees via the Health Investment Plan (HIP) PPO after completing a short wellness assessment. Excellent retirement savings plan with high employer contribution. Tuition reimbursement and student debt program; education benefit provides a convenient path to a bachelor’s degree. Recognition as a great place to work in many countries and honors for diversity and inclusion. The base pay for this position is $20.35 – $40.65 per hour. In specific locations, the pay range may vary from the range posted. Abbott is an Equal Opportunity Employer, committed to employee diversity. #J-18808-Ljbffr