Sales Coordinator

JOB TITLE: Sales Coordinator

DEPARTMENT: Sales and Marketing

REPORTS TO: Director of Sales and Marketing

STATUS: Full-Time - Hourly/Non-Exempt

SCHEDULE: Monday to Friday- On Site

SALARY: $27.00 + DOE

We are a certified ' Great Place to Work' by our amazing staff, a Gold Winner of' Best in the PNW ' for Senior Living in 2023, 2025 and 2026, and Silver Winner in 2024! Come see why your job search stops here!

Bayview is seeking a friendly, organized, and service-oriented Sales Coordinator to support our sales and marketing team. This role plays an important part in helping prospective residents discover the Bayview community, guiding them through the sales process, and ensuring a smooth, welcoming transition for new residents.

The Sales Coordinator supports daily sales activities, manages prospect communications, coordinates marketing initiatives, and assists with move-in arrangements. The ideal candidate enjoys building relationships, staying organized in a fast-paced environment, and creating positive experiences for prospective residents, new residents, and their families.

Key Responsibilities

Sales Support & Prospect Engagement

• Respond to prospect inquiries, manage follow-up calls and emails, and schedule tours and appointments.
• Assist with marketing materials and represent Bayview in a professional, welcoming manner.

New Resident Move-In Coordination

• Coordinate move-in paperwork, apartment readiness, keys, and welcome materials.
• Work with residents, families, and team members to ensure a smooth, welcoming transition.

CRM & Lead Management

• Maintain accurate prospect records and track sales activities in the CRM system.
• Follow up with prospects and coordinate tours, appointments, events, and other engagement opportunities.

Marketing & Events

• Support the planning and coordination of marketing events to engage prospective residents and their families.

Additional Responsibilities

• Assist with walk-in tours, apartment readiness, guest room waitlists, and other sales and marketing needs.
• Contribute to a collaborative, inclusive, and service-focused community that reflects Bayview’s values.

QUALIFICATIONS:

Knowledge and Skills:

• High School diploma required.
• Associate’s/Bachelor’s degree or two to three years of administration, sales, and/or marketing experience is preferred.
• Excellent customer service and public relations skills.=
• Excellent organizational skills with attention to details.
• Demonstrated knowledge of administrative and clerical procedures and systems such as word processing, database management, web-based applications, form design, and other office procedures.
• Answers mail, email, and telephone communications in a professional manner.
• Ability to manage multiple tasks concurrently in time sensitive situations

Your Benefits:

• 403(b) plan with up to 4% match
• Health Insurance
• Dental insurance
• Flex Spending Account (FSA)
• Health Reimbursement Arrangement (HRA)
• Employee Assistance Program
• Subsidized ORCA Card - Annual pass
• Paid time off
• On-site Daycare (subsidized)
• Affordable On-site Dining

Bayview is a certified Great Place to Work and an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status.