Assistant Facilities Manager

Assistant Facilities Manager

The Assistant Facilities Manager supports the Facilities Manager in overseeing the day-to-day operations, maintenance, and safety of the company's facilities. This role helps ensure a clean, functional, compliant, and well-maintained environment for employees, visitors, and contractors. Responsibilities include coordinating maintenance activities, managing vendor relationships, assisting with facility projects, and monitoring building systems and site conditions.

Primary Duties and Responsibilities:

• Assist with facilities operations to ensure building systems and common areas are maintained in a safe and efficient condition.
• Document all processes as they relate to facilities - contacts, history, proposed maintenance schedules
• Coordinate maintenance requests (e.g., HVAC, electrical, plumbing, carpentry, general repairs) and track work orders to completion.
• Schedule and manage vendors/contractors, ensuring work is completed on time, to scope, and according to safety requirements.
• Support preventive maintenance programs by monitoring schedules, documentation, and asset/service records.
• Conduct routine inspections of the facility to identify issues, safety hazards, and areas for improvement.
• Assist with compliance and safety requirements, including inspections, logs, and coordination of corrective actions (as applicable).
• Monitor building systems (e.g., HVAC controls, lighting, fire/life safety systems, security systems, alarms) and escalate issues to the Facilities Manager when needed.
• Help manage inventory and purchasing for facilities supplies and equipment, including receiving/stocking as required.
• Support facility projects (small builds, renovations, space planning coordination, move coordination) from planning through closeout.
• Maintain accurate records of maintenance activities, vendor work, warranties, manuals, inspections, and incident reports.
• Respond to urgent facility issues as part of an on-call or escalation process (if applicable).
• Support workplace readiness, ensuring sites are prepared for events, audits, and employee needs.

Knowledge, Ability, Skills:

• Experience supporting larger facilities, multi-site environments, or commercial/industrial properties.
• Familiarity with compliance documentation and vendor safety processes.
• Knowledge of building systems (HVAC, electrical, plumbing, life safety/security) and maintenance best practices.
• Experience with work order/ticketing systems (e.g., CMMS) preferred.
• Familiarity with health and safety standards and contractor management practices.
• Strong organizational skills and the ability to prioritize multiple tasks.
• Proficient computer skills (email, spreadsheets, documentation).
• Strong problem-solving and root-cause troubleshooting mindset
• Ability to read and interpret service requests, basic schematics/specs, and vendor documentation
• Comfortable coordinating with multiple stakeholders (employees, leadership, contractors)
• Accountability for safety, quality, and timeliness of work

Physical Demands:

• Standing, walking, and ability to sit for extended periods of time
• Reaching, carrying, pushing, bending and handling items weighing up to 50 pounds

Hearing and speaking to communicate with students, parents, community members other workers and supervisors

Other:

• Be familiar with and have working knowledge of schools
• Submit to and be able to pass a background check
• Physical may be required
• Perform such other duties as may be assigned from time to time by the superintendent, building principals or their designee

Starting Salary $40,000.00 - $55,000.00 depending on experience.