Accounts Payable Supervisor

Accounts Payable Supervisor

The Administration is seeking a person qualified by education and experience to carry out the duties assigned to the position and in general, to establish and maintain a high level of standards of excellence in the Vernon Public Schools. The Accounts Payable Supervisor is directly responsible for the school district's accounts payable operations. This position is part of a team of business professionals and reports to the Director of Business and Finance. The role of the Accounts Payable Supervisor entails ownership of leading and optimizing the accounts payable function in an environment where creative thinking, initiative and systematic improvements are fully supported. The position will have significant interface with other departments and operational teams on a district-wide level. This position is Labor Grade 10-Custodians, Maintenance Staff, and Secretaries Union Contract. Salary is $29.44/hr. Start date: ASAP

Essential Functions

• Maintain the strictest confidence concerning personnel, students and operational concerns of the district
• Promote good public relations by personal appearance, attitude, and conversation
• Report all cases of suspected child abuse to appropriate school personnel and proper government authority
• Efficiently operate the accounting applications
• Assist in budgetary adjustments
• Communicate and work with staff and vendors on billing/payment issues and account balances
• Maintain positive professional relationships with staff and vendors
• Supervise and coordinate activities of co-workers engaged in calculating, posting, ordering and verifying accounts payable related activities
• Ensure district is receiving all available discounts opportunities through payment process
• Ensure accurate and timely payment of all accounts by verifying account numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensure credit is received for outstanding memos; issues stop-payments or purchase order amendments; verify vendor account through monthly reconciliation
• Perform and supervise accounts payable fiscal year-end closing process
• Organize and track vendor billing and payments; reconcile invoices
• Process and maintain encumbrance balances
• Prepare payroll checks per payroll reports
• Provide documents and data requested by auditors
• Assist in various balancing procedures
• Attend meetings and in-services as required
• Manage the full cycle of the Accounts Payable process from purchase order, invoice receipt to payment, including vendor and employee payables, travel and purchase card administration, ledger balances, monthly reconciliations and vendor maintenance
• Organize all purchase orders to respond quickly to vendors and employees
• Compile reports required by management and government agencies
• Monitor account balances
• Prepare various year end schedules

Other Duties and Responsibilities

• Cross-train and perform other finance office operations as needed
• Respond to routine questions and requests with tact and diplomacy in a timely manner
• Maintain a level of approachability by administration and staff
• Serve as a role model for students and staff

Qualifications/Certificates

• Bachelor's Degree in Accounting, Finance or other related discipline preferred
• 5 years Accounts Payable experience
• 2 years supervisory experience preferred
• Experience working with internal and external auditors preferred
• Strong working knowledge of MUNIS or other governmental accounting software systems preferred Must be bondable
• Such alternatives to the above qualifications as the Superintendent and/or Vernon Board of Education may find appropriate

Required Knowledge, Skills, and Abilities

• Ability to communicate ideas and directives clearly and effectively, both orally and in writing
• Strong time management and project management skills
• Experience with double-entry accounting software
• Proficiency with Excel and other financial software
• Proficiency with Microsoft Office products
• Ability to work effectively with others
• Good analytical skills
• Good communication skills
• Effective, active listening skills
• Ability to multi-task
• Good organizational and problem-solving skills
• Proficient in math
• Excellent computer skills
• Ability to meet deadlines

Additional Working Conditions

• Interaction among children
• Repetitive hand motion, e.g., computer keyboard, typing, calculator, writing
• Regular requirement to sit, stand, walk, read, hear, see, speak, reach, stretch with hands and arms
• Frequent interruption of duties by staff, students, visitors and/or telephone
• Occasional requirement to lift, carry, push and/or pulling various supplies and/or equipment up to a maximum of 20 pounds

Equipment Operated

Computer/Laptop Printer Scanner

Required Testing Continuing Educ./Training Clearances Accounting Skills Test Fingerprint/Background

Evaluation

Performance will be evaluated annually in accordance with the provisions set by the Vernon Board of Education My signature below represents that I have reviewed the contents of my job description and that I understand the requirements of my position.