Document Digitization Specialist - Housing Choice Voucher (Section 8) (Temporary)

Document Digitization Specialist - Housing Choice Voucher (Section 8)(Temporary)

AMA Consulting, LLC, a Maryland-based consulting firm, provides records management, program management, and business support services to federal, state, and local government agencies. We are seeking an experienced Document Digitization Specialist to support a temporary records conversion project for a public housing client.

This position is responsible for reviewing, organizing, digitizing, indexing, and quality-checking resident case files while ensuring compliance with records management procedures and maintaining the confidentiality of sensitive resident information.

Key Responsibilities

Housing Records Management

• Review, organize, and prepare Housing Choice Voucher (Section 8) resident files for electronic conversion.
• Verify resident documentation for completeness and accuracy.
• Maintain the integrity and confidentiality of sensitive resident information.
• Organize and maintain physical and electronic case files in accordance with established procedures.

Document Digitization & Electronic Records

• Prepare paper documents for high-volume scanning.
• Scan, upload, and electronically index resident documents into Yardi Voyager 7 or the client's electronic records system.
• Ensure electronic records are accurately indexed and easily retrievable.
• Resolve indexing discrepancies and document processing issues.

Quality Assurance

• Perform quality control reviews to ensure scanned images are complete, legible, and accurately indexed.
• Identify missing, duplicate, or improperly indexed documents and coordinate corrective actions.
• Verify all electronic records meet established project quality standards.
• Maintain production and quality tracking logs throughout the project.

Compliance & Confidentiality

• Handle confidential resident and program information in accordance with HUD, Housing Authority, and organizational policies.
• Follow established records management, document handling, and security procedures.
• Meet project deadlines while maintaining exceptional accuracy and attention to detail.

Qualifications

• Previous experience working for a Housing Authority or within a Housing Choice Voucher (Section 8) Program.
• Hands-on experience using Yardi Voyager 7.
• Experience preparing, scanning, indexing, and digitizing paper records into an electronic records management system.
• Experience handling confidential resident, housing, or client records.
• Strong attention to detail with the ability to accurately review and quality-check digitized documents.
• Excellent organizational, communication, and time management skills.
• Proficiency with Microsoft Office Suite.
• Ability to work independently while managing a high-volume document processing workload.