Accounts Payable Associate

About Cleveland Electric Company:

Cleveland Electric was built on strong family values hard work and constant innovation. What began as an electric motor repair company in 1925 has quickly adapted to meet changing demands in an evolving construction market. Over the years we have contributed to the growth of Atlanta and the Southeast which has in turn fueled the transformation of our business. Today we are the leading specialty contractor in the Atlanta market serving the Southeast for almost 100 years.

Work Environment: In office full-time

Essential Duties and Responsibilities

• Process vendor invoices:
  1. Match invoices to purchase orders to ensure pricing and quantity on a daily basis.
  2. Enter vendor invoices into Dynamics.
  3. Sort distribute and electronically scan invoices for processing and approval.
• Maintain the electronic records to substantiate payments and other accounting procedures as required.
• Assist with finalizing vendor setup to ensure the account details are accurate.
• Contact vendor and gather new account information associated with ACH returns when applicable.
• Respond to vendor inquiries as required and proactively communicate with vendors as needed.
• Reconcile monthly vendor statements research and resolve any discrepancies.
• Maintain invoice corrections as needed including follow-up with purchasing on resolving invoices missing purchase order numbers or using the wrong purchase order number.
• Other duties as required

Competencies

To perform the job successfully an individual should demonstrate the following competencies:

• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings.
• Customer Service- Responds promptly to vendor needs in a courteous and professional manner; Solicits customer feedback to improve service; Responds to requests for service and assistance.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive team spirit; Supports everyones efforts to succeed.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and timely; Supports organizations goals and values; Benefits organization through outside activities.
• Adaptability - Adapts to changes in the work environment; Manages competing demands.

Qualifications

Only minimum qualifications necessary to perform job functions.

• Education and/or Experience-High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
• Language Skills-Ability to read and comprehend simple instructions short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers clients and other employees of the organization.
• Mathematical Skills-Ability to calculate figures and amounts such as discounts interest commissions proportions percentages.
• Reasoning Ability-Ability to define problems collect data establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills-To perform this job successfully an individual should have knowledge of Spreadsheet software and Word Processing software.

• What You Can Expect From Cleveland Electric Company:

  • Competitive Pay
  • Participation in Employee Stock Ownership Plan (ESOP) after 1 year of employment
  • Discretionary Annual Bonus
  • Aetna PPO and HSA plans - eligible for coverage upon start date
  • Dental PPO and HMO plans - eligible for coverage upon start date
  • Free Vision plan
  • 401(k) with Employer Match
  • Extended Sick Leave and Long-Term Disability
  • 15 days of PTO (Accrued) and 8 paid holidays

Equal Opportunity Statement:

Cleveland is committed to providing equal employment opportunities to all employees and applicants without regard to race color religion sex sexual orientation gender identity national origin age disability genetic information marital status veteran status or any other protected characteristic under applicable law. This commitment extends to all aspects of employment including hiring promotion transfer compensation benefits training social and recreational programs and all other conditions and privileges of employment. We embrace diversity and inclusion as essential elements that contribute to the success of our organization. By fostering an inclusive workplace we aim to create a diverse and talented team that reflects the diversity of the communities in which we operate. We invite all qualified individuals to apply and join us in building a culture that values and respects each persons unique perspectives and experiences.

E-Verify Statement:

We are committed to maintaining a workforce that is legally authorized to work in the United States and complies with immigration laws. As part of our hiring process we utilize the E-Verify system to confirm the employment eligibility of all new employees. This electronic verification ensures that our team members have the necessary authorization to work in the United States promoting a lawful and compliant workforce. We adhere to federal regulations and strive to create an inclusive and diverse environment while upholding the highest standards of integrity in our hiring practices.

To all recruitment agencies: Cleveland does not accept unsolicited agency resumes and will not be held responsible for any fees related to unsolicited resumes.

Required Experience:

IC