Procurement Specialist

Job Description

Job Description

Top Shelf Security Services Inc.

Location: Detroit, Michigan (Hybrid/On-Site)
Job Type: Full-Time
Department: Government Contracting & Procurement
Reports To: President / Executive Leadership

About Top Shelf Security Services Inc.

Top Shelf Security Services Inc. is a rapidly growing professional security company dedicated to protecting businesses, government agencies, healthcare organizations, educational institutions, construction sites, residential communities, and commercial properties throughout Michigan and beyond.

Our mission is simple:

Protecting What Matters Most.

As we continue expanding into federal, state, municipal, and commercial contracting, we are seeking an experienced and highly organized  Procurement Specialist to lead procurement efforts, identify contract opportunities, manage bid submissions, and support the company’s continued growth.

This position is ideal for a motivated professional who thrives in a fast-paced environment and understands government contracting, proposal development, and strategic procurement.

Position Summary

The Procurement Specialist is responsible for researching procurement opportunities, monitoring bid portals, coordinating proposal submissions, maintaining compliance documentation, and supporting business development efforts.

This individual will work closely with executive leadership to ensure Top Shelf Security Services remains competitive while pursuing local, state, federal, and private sector contracts.

The ideal candidate is detail-oriented, organized, proactive, and capable of managing multiple deadlines simultaneously.

Key Responsibilities

Procurement & Contract Management

· Research and identify government and commercial bid opportunities daily.

· Monitor procurement websites, bid portals, and contracting databases.

· Review Requests for Proposals (RFPs), Invitations for Bid (IFBs), Requests for Quotations (RFQs), and Requests for Information (RFIs).

· Analyze solicitation requirements and communicate project scope to leadership.

· Track bid submission deadlines.

· Prepare procurement calendars and opportunity reports.

Proposal Development

· Coordinate proposal development from start to finish.

· Gather required documents for bid submissions.

· Prepare compliance checklists.

· Ensure proposals meet all solicitation requirements.

· Assist with pricing documentation.

· Coordinate proposal packaging and final submission.

· Maintain proposal templates and standard company documents

Vendor & Supplier Management

· Build relationships with vendors and subcontractors.

· Request pricing and quotations.

· Evaluate supplier pricing.

· Maintain supplier database.

· Coordinate procurement of equipment, uniforms, technology, and operational supplies.

· Negotiate pricing when appropriate.

Government Contracting

Monitor opportunities through various procurement platforms, including:

· SAM.gov

· Michigan SIGMA

· MITN Purchasing Group

· BidNet Direct

· local municipalities

· counties

· state agencies

· federal agencies

· educational institutions

· hospitals

· public authorities

Maintain company compliance documentation including:

· SAM Registration

· Certificates of Insurance

· W-9

· Business Licenses

· Security Agency Licensing

· Capability Statements

· Certifications

· Corporate Documents

Administrative Duties

· Maintain procurement database.

· Update bid tracking spreadsheets.

· Maintain contract files.

· Track awarded contracts.

· Prepare executive procurement reports.

· Schedule procurement meetings.

· Coordinate communication between departments.

Qualifications

Required

· Bachelor’s degree in Business Administration, Supply Chain Management, Public Administration, Procurement, or related field (preferred but not required with equivalent experience)

· Minimum of 2 years of procurement, contract administration, purchasing, or proposal experience

· Excellent organizational skills

· Strong written communication

· Strong analytical abilities

· Ability to prioritize multiple deadlines

· Proficient with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint)

· Experience using Google Workspace

· Professional verbal communication skills

Preferred Qualifications

Experience with:

· Government procurement

· Federal contracting

· State contracting

· Municipal contracting

· Security industry

· Proposal writing

· Contract negotiations

· Bid management software

· CRM systems

· Procurement software

Knowledge of:

· FAR Regulations

· State procurement processes

· Contract compliance

· Supplier management

· Purchasing procedures

Skills We’re Looking For

· Exceptional attention to detail

· Strong time management

· Critical thinking

· Problem solving

· Professional communication

· Ability to work independently

· Ability to manage confidential information

· Strong leadership qualities

· Initiative and accountability

· Deadline-driven mindset

Performance Expectations

The successful Procurement Specialist will:

· Identify new contracting opportunities daily.

· Ensure all proposals are submitted accurately and on time.

· Maintain a high level of compliance.

· Increase contract opportunities for the company.

· Support strategic company growth.

· Maintain organized procurement records.

· Represent Top Shelf Security Services professionally.

Compensation & Benefits

Compensation:

· Competitive salary based on experience

· Performance-based bonus opportunities

· Professional development opportunities

· Career advancement opportunities

Benefits May Include:

· Paid Time Off (PTO)

· Paid Holidays

· Professional training

· Leadership development

· Company-issued technology (when applicable)

· Opportunities for advancement within a growing organization

Why Join Top Shelf Security Services?

At Top Shelf Security Services Inc., we’re building more than a security company—we’re building a premier organization recognized for professionalism, integrity, and excellence. Our team members play a vital role in securing contracts that create long-term growth and deliver exceptional service to our clients.

If you’re driven, detail-oriented, and passionate about procurement and government contracting, we’d love to hear from you.

How to Apply

Submit the following:

· Professional Resume

· Cover Letter (preferred)

· Three Professional References

Top Shelf Security Services Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees.

Join our team and help us continue Protecting What Matters Most.

Top Shelf Security Services Inc. is a professional security company serving the Detroit metropolitan area. We provide reliable armed and unarmed security services for businesses, properties, and events while maintaining the highest standards of professionalism and accountability.

Company Description

Top Shelf Security Services Inc. is a professional security company serving the Detroit metropolitan area. We provide reliable armed and unarmed security services for businesses, properties, and events while maintaining the highest standards of professionalism and accountability.