Senior Payroll Specialist

Position Summary The Senior Payroll Specialist is responsible for processing and overseeing payroll operations for a multi-state workforce, ensuring employees are paid accurately and on time while maintaining compliance with federal, state, and local regulations. This role serves as a subject matter expert for payroll processes, tax compliance, audits, reporting, and payroll system administration. Key Responsibilities Process weekly, bi-weekly, semi-monthly, or monthly payrolls for employees across multiple states. Review payroll data for accuracy, including hours worked, earnings, deductions, garnishments, bonuses, commissions, and benefit elections. Ensure compliance with federal, state, and local payroll tax regulations. Reconcile payroll registers, tax filings, benefit deductions, and general ledger accounts. Investigate and resolve payroll discrepancies, employee inquiries, and payroll-related issues. Manage payroll adjustments, off-cycle payments, retroactive pay, and final paychecks. Administer wage garnishments, child support orders, tax levies, and other involuntary deductions. Coordinate payroll-related activities for new hires, terminations, promotions, and employee status changes. Prepare and submit payroll tax filings and year-end reporting, including W-2s and other required documentation. Partner with HR, Benefits, Accounting, and Finance teams to ensure accurate employee and payroll data. Support internal and external audits by providing payroll records and documentation. Maintain payroll records in accordance with company policies and regulatory requirements. Generate payroll reports and analyze payroll metrics for management review. Assist with payroll system upgrades, implementations, testing, and process improvements. Train and mentor junior payroll staff and provide guidance on payroll best practices. Qualifications Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field preferred. 5+ years of payroll processing experience, including multi-state payroll administration. Strong knowledge of payroll laws, tax regulations, wage and hour requirements, and compliance standards. Experience with payroll systems such as ADP Workforce Now, ADP Vantage, UKG/Kronos, Workday, Ceridian Dayforce, or SAP SuccessFactors. Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUPs, and data analysis. Strong attention to detail and ability to manage confidential information. Excellent problem-solving, communication, and organizational skills. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we", "our", or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses. #J-18808-Ljbffr Vaco