Office Associate - Crook County Extension

Job Title

Office Associate - Crook County Extension

Job Purpose

Perform advanced office and administrative/management support tasks.

Essential Duties and Responsibilities

• Perform special projects, as directed.
• Office Administration: Provide program & educator support and office management. Work collaboratively to ensure educators have the appropriate support and resources for their programs. Balance changing and competing needs for resources.
• Customer Service: Receive walk-in visitors and direct to appropriate person. Answer and direct phone calls. Take & deliver messages. Respond to mailed, emailed, and faxed inquiries from clients. Investigate and report on concerns from customers and stakeholders.
• Accounting/Billing: Manage & reconcile office/program budgets. Submit invoices to be paid. Collect and deposit fees. Submit and reconcile expense reports. Adhere to university and county accounting/financial policies.
• Contact Management: Manage mailings. Follow-up with potential program participants and/or volunteers. Input and maintain contact, scheduling, and participation data for program participants/volunteers/speakers. Prepare directories, mailing lists, etc.
• Marketing, Recruiting, and Publications: Produce publications - flyers, brochures, postcards, newsletters. Distribute marketing materials. Create and maintain websites and social media sites. Maintain marketing displays. Maintain event calendar(s).
• Event Logistics and Data Management: Create, maintain, and file program documents/materials. Manage program planning logistics. Make travel arrangements for educators, participants, and volunteers. Find and book venues. Arrange food and beverage. Organize, purchase, inventory, and prepare program supplies. Coordinate audiovisual equipment and operation. Assist with day of event logistics. Input program data and generate reports on program participation, results, and impacts.

Supplemental Functions

• May assist with departmental budget planning process including research and provide/prepare financial reports.
• Assist with revision of forms and office procedures.
• Maintain 4-H enrollment database including data entry/reports.
• Take, prepare, and maintain meeting minutes.
• Prepare directories, registrations, surveys, or other forms as necessary.
• Assist with 4-H events as required.
• Maintain office social media sites

Competencies

• Adaptability
• Analysis/Problem Identification
• Attention to detail
• Consistency
• Initiative
• Motivational Fit
• Quality of Work
• Work Prioritization & Management

Minimum Qualifications

Education: High School Diploma or GED

Experience: 2 years progressively responsible work-related experience

Required licensure, certification, registration or other requirements: Valid driver's license with a motor vehicle record (MVR) compliant with the Driving for University Business SAP.

Desired Qualifications

• Excellence in ability to communicate orally and in writing. Evidence documented through application materials and experience
• Basic accounting skills
• Project management skills- Tracking status of multiple projects, delegating, and meeting deadlines
• Competence in Microsoft Suite
• Time management skills, experience handling multiple tasks and deadlines
• Ability to complete complex administrative tasks, follow detailed procedures/methods, and problem solve
• Organizational and planning skills
• Ability to maintain complete and accurate detailed records
• Experience with bookkeeping, budgets, and accounting
• Experience creating and maintaining web pages
• Experience in reception skills
• Experience in maintaining calendars and scheduling appointments, events, and meetings
• Higher education work experience

Required Application Materials

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

1. Cover letter
2. Resume or C.V.

Contact for Application Information Questions

Ann Roberson, Business Manager

University of Wyoming Extension

1000 E. University Ave., Dept. #3354

Crook, WY 82071

Phone: View phone number on click.appcast.io

Fax: View phone number on click.appcast.io

E-mail: View email address on click.appcast.io

Work Location

This position provides vital support to Crook County Extension clientele and requires the successful candidate be available to work in the local Extension office.

Work Authorization Requirements

The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position.

Hiring Statement/EEO

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at View phone number on click.appcast.io or email View email address on click.appcast.io.

About Sundance

This position is located in Sundance, Wyoming. Sundance lies at the foot of Sundance Mountain in the Black Hills National Forest. Crook County is home to many points of interest, including Devils Tower National Monument, Vore Buffalo Jump, and the Crook County Museum. Crook County has approximately 7,181 residents, with roughly 1,200 living in Sundance. Major industries in the county are ranching, forest products, oil production, and tourism. The area is known for world-class outdoor recreational opportunities, vibrant rural communities, and the other amenities of living in the rural West. For more information on Crook County, visit the county's website at