Administrative Assistant - Sales/Catering

Description:

Build Your Career at Hyatt Regency Tamaya

A job is one thing. A career built in a place that inspires you every day is something else entirely.

Nestled on the sacred lands of the Santa Ana Pueblo and framed by the breathtaking Sandia Mountains, Tamaya is more than a resort. It’s a place where tradition, hospitality, and heartfelt connection come together to create unforgettable experiences for guests and meaningful careers for our team.

Whether you’re beginning your hospitality journey or looking to take the next step in your career, Tamaya is a place where your work creates meaningful moments for guests from around the world, and where you’re supported by a culture of care every step of the way.

The Events Administrative Assistant responsibilities: Provide administrative support to the Sales & Events team and in house groups & events.

Assist with contracts, proposals, and event documentation, support internal communication between departments and event coordination, respond to internal and external inquiries as needed and general organization.

While groups are in house, act as a liaison between the Event Sales and/or Event Planning Manager, hotel operations and the on-site meeting contact. This position is highly visible and the central point for handling and addressing special needs or requests. It requires detailed knowledge of the hotel meeting facilities, group dynamics, and event details, customer facing communication & collaboration.

Responsibilities:

• Maintain organized filing systems for contracts, proposals, and client correspondence.

• Prepare and distribute Banquet Event orders, contracts, and reports.

• Manage calendars, appointments, and meeting scheduling for the Sales & Events team.

• Answer phone calls, emails, and inquiries in a professional and timely manner.

• Client interaction pre-arrival and during event

At Hyatt Regency Tamaya, these values come to life as, we honor culture and tradition through authentic, heartfelt care.

Why Build Your Career with Hyatt?

A Workplace That Cares

Hyatt is consistently recognized as one of the world’s best places to work because we invest in our people. At Tamaya, you’ll join a team that values collaboration, respect, and genuine connection.

Benefits That Truly Support You.

· Medical, Dental, and Vision coverage to support your health and well being

· A variety of mental health resources, because caring for yourself matters

· Paid time off so you can rest, recharge, and enjoy life outside of work

· 12 free nights per year at Hyatt hotels worldwide, opening the door to unforgettable travel

· 401(k) with company match to help you plan for your future

· Free meals during your shift

· Free laundering of uniforms

· Growth and development opportunities across Hyatt’s global portfolio

· A culture that celebrates people, purpose, and making meaningful moments

View ourVirtual Reality Experience ( to spend a ‘day in the life’ of a hospitality professional at a full-service hotel.

Qualifications:

• Excellent communication and customer service skills

• Strong organization skills

• Attention to detail

• Professional communication

• A true desire to satisfy the needs of others in a fast-paced environment.

• Refined verbal and written communication skills.

• Flexible with schedule as work hours will vary depending on events in house.

Primary Location: US-NM-Rio Rancho

Organization: Hyatt Regency Tamaya Resort and Spa

Pay Basis: Hourly

Job Level: Full-time

Job: Administrative

Req ID: RIO000389

Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.