Administrative Coordinator (Part Time, Night)

Job Title

Administrative Coordinator

Job Description

The Administrative Coordinator (AC) is a registered nurse with demonstrated clinical expertise and supervisory experience. For a specified shift, the AC coordinates and is accountable for the administrative, clinical, and ancillary activities within the hospital. The AC acts as the single point of contact for physicians, departments, nursing, and administrative management team, to assist in the timely and accurate placement of patients requiring acute care admission, transfers, and all aspects of patient movement and coordination of care.

The AC has the responsibility, accountability, and the authority to manage the hospital with front line leadership, resource management, and short term plan design and implementation to meet needs for delivery of patient care and staff. Holds staff accountable to adhere to standards of practice utilizing The NorthBay Way. The AC utilizes Jean Watson's Theory of Caring, the Relationship Based Care, and NorthBay's professional nursing practice model to promote and support a transparent and collaborative environment. The AC supports the mission, vision, values, and expectation of excellence of the organization.

The AC assures the activities of the hospital are in accordance with hospital policies, procedures, and standards. For a specific shift, the AC ensures compliance with and participates in the hospital's performance improvement plan and infection control plan both as a resource and through assigned duties. Works under the supervision of the Director, Acute Care and Clinical Support Services.

Qualifications

Education:

1. Graduate from an accredited school of professional registered nursing.
2. BSN preferred. Minimal nursing degree of BSN level required within four years of hire.

Licensure:

1. Valid and current RN license by the State of California.
2. Current AHA or AHA equivalent BLS.
3. ACLS certification required within six months of hire.

Experience, Knowledge and Skills:

1. A minimum of three years acute care (Hospital) experience.
2. Previous supervisory or management experience preferred.
3. Excellent clinical assessment skills.
4. Proficient written, verbal, and electronic communication skills in the English language.
5. Understands policies governing admissions, unit-specific admissions, observation status, and compliance.
6. Knowledge of EMTALA regulations.
7. Advanced computer skills.
8. Ability to integrate information from multiple sources.
9. Excellent organization and follow-through skills.
10. Excellent critical thinking ability. Good problem solving ability and able to make sound decisions rapidly.

About Us

Interpersonal Skills and Values

Demonstrates NorthBay Health's True North Values: Nurture Care, Own It, Respect Relationships, Build Trust, and Hardwire Excellence. These values guide behavior, accountability, teamwork, and commitment to high-quality patient care.

Why NorthBay Health

NorthBay Health is an independent, nonprofit health system serving the Napa, Solano, and Yolo County regions. We are expanding access to care across our communities through two acute-care hospitals, including a Level II Trauma Center and a Level III NICU maternity unit, along with a cancer center, urgent care locations, and a growing network of primary and specialty care clinics.

We provide advanced services in cardiovascular care, neuroscience, orthopedics, surgery, and outpatient specialties. NorthBay Health is nationally recognized for quality care, including Magnet with Distinction designation for nursing and multiple U.S. News and World Report high performing recognitions.

We are committed to being the trusted healthcare partner of choice and offer an environment where employees can grow, contribute meaningfully, and support the health of our communities.

NorthBay Health Benefits Options

NorthBay Health offers a comprehensive benefits package based on established eligibility requirements. Benefits may include medical, dental, and vision insurance, life, disability, and long-term care coverage, paid time off including vacation, sick leave, holidays, and bereavement, a 403(b) retirement plan with employer match, education reimbursement for eligible roles, professional development and training programs, Employee Assistance Program, wellness programs, recognition programs, shift differentials, and market-based compensation review and increases subject to approval and organizational performance.

Compensation Structure

NorthBay Health uses a structured compensation framework. Staff-level positions use a step-based system (Steps 15) based on years of directly related experience, with Step 5 representing 20 or more years of experience in the role. Manager level and above positions are paid a fixed annual base salary and are eligible for a variable incentive compensation plan. Physician compensation is structured based on specialty and role requirements.

Remote Work Disclosure

NorthBay Health is primarily an onsite organization due to the nature of healthcare. Some roles may allow hybrid or remote work based on business needs.

Remote work is not supported in Washington, Ohio, Wyoming, North Dakota, Puerto Rico, the U.S. Virgin Islands, or outside of the United States.

Notice to Recruitment Agencies

NorthBay Health utilizes a managed service provider (MSP) for agency partnerships and is not currently engaging external recruiting firms outside of established agreements. We do not accept unsolicited resumes or third-party candidate submissions. Please do not contact NorthBay Health employees, leaders, physicians, or hiring managers regarding recruitment or job postings.

More Information

Visit NorthBay Health Careers for recruitment FAQs and additional information.