Licensing Specialist

Licensing Specialist

Asbury Automotive Group (NYSE: ABG) is a Fortune 500 company and one of the largest franchised automotive retailers in the United States. We are redefining the traditional dealership model through innovative technologies and our commitment to our team members, guests, and partners. Our culture which is grounded in our North Star and Compass and powered by our D RIVE values, focuses on the vision of becoming the Most Guest Centric Automotive Retailer. At Asbury, we work together to provide exceptional experiences for our guests while promoting a fun, supportive and inclusive environment where team members can thrive both personally and professionally. Based on our efforts, we have been recognized as one of the best places to work by both Newsweek and US News & World Report.

The Licensing Specialist is responsible for preparing, submitting, tracking, and maintaining licensing applications across multiple jurisdictions to support dealership and corporate operations. This role plays a critical execution-focused function by ensuring licensing filings are accurate, complete, and timely. While the position does not manage corporate entities, it requires a strong working understanding of entity structures, ownership, and officer information to correctly complete regulatory applications.

The role requires exceptional attention to detail, consistent follow-up with manufacturers and licensing authorities, and disciplined status tracking to ensure compliance and avoid operational delays.

Duties/Responsibilities

Licensing Application Preparation & Submission

• Prepares, completes, and submits state and local licensing applications, including new licenses, renewals, amendments, and transfers
• Accurately reflects entity, ownership, officer, and DBA information on licensing applications using provided records
• Identifies jurisdiction-specific requirements and ensure applications meet all documentation and timing standards
• Submits applications through appropriate portals or agencies and confirm receipt

Application Tracking & Follow-Up

• Tracks application status from submission through approval using internal trackers or systems
• Proactively follows up with manufacturers, state and local agencies regarding application progress, deficiencies, or additional information requests
• Coordinates internally to obtain required signatures, documents, or clarifications
• Maintains renewal calendars to prevent license lapses

Entity Knowledge & Information Accuracy

• Maintains a functional understanding of Asbury's entity structures, ownership relationships, and officer roles for licensing purposes
• Uses existing entity records to complete applications without independently managing or updating entity data
• Identifies and escalates discrepancies in entity information to Legal or relevant stakeholders

Officer & Ownership Disclosures

• Collects and organizes officer, ownership, and personal history information required for licensing filings
• Coordinates background checks, fingerprinting, notarized disclosures, and related requirements
• Submits timely amendments when officer or ownership changes impact active licenses

Records Management & Reporting

• Maintains organized licensing files by jurisdiction and location
• Documents application activity and correspondence for audit readiness
• Provides regular status updates and reports on active applications and upcoming renewals

Cross-Functional & External Coordination

• Partners with Legal, Finance, Accounting, and Operations to obtain required licensing information
• Serves as a primary point of contact with manufacturers and licensing agencies for routine matters
• Supports manufacturer-related licensing submissions as applicable

Performs other related duties to benefit the mission/vision of the organization

Education & Experience

• Prior experience preparing and submitting licensing applications in a multi-jurisdictional environment
• Working knowledge of corporate and operational entities (e.g., DBAs, ownership, officers) sufficient to complete regulatory filings
• Experience in regulated industries such as automotive, financial services, or similar compliance-driven environments
• Exceptional attention to detail and ability to detect inaccuracies or omissions
• Strong organizational, tracking, and follow-up skills
• Ability to manage multiple concurrent applications and deadlines
• Clear written and verbal communication skills
• Ability to interpret and apply licensing instructions and regulatory requirements
• High level of discretion when handling confidential personal and business information
• Proficiency with spreadsheets, document management systems, and tracking tools
• Software skills including Microsoft Word, Excel and Outlook, and Adobe Acrobat Pro
• Experience with state DMV or dealership licensing
• Familiarity with OEMs, licensing and/or approval processes
• Experience supporting licensing during acquisitions or divestitures
• Experience creating mail merges

Pay and Recognition:

• Weekly pay
• Paid holidays & paid time off
• Paid training
• Stock Awards (select management and front-line team member's eligible)

Insurance / Retirement:

• Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans
• Up to 12 weeks paid pregnancy leave (disability leave)
• Paid Parental Leave
• Health savings
• Flex spending accounts (tax free)
• Short-term and Long-term disability plans
• Life Insurance (Whole Life and Term)
• 401k with company match

Learning, Tuition Assistance and Career Development:

• Digital career path tool to assist with career development
• Continuous training through Asbury's Internal Learning Management System

Professional growth and development opportunities Additional advantages:

• Student loan relief resources
• Employee assistance program
• Employee discounts on parts and service repairs
• Scholarship awards
• Opportunities to join our community service initiatives, which includes paid volunteer hours
• Aggressive Employee referral program with bonus opportunities

Asbury Automotive Group is an equal opportunity employer. We provide equal employment opportunities to all individuals regardless of their race, color, religion, sex, national origin, age, disability, pregnancy, sexual orientation, gender identity, genetic information, or any other protected category as defined by applicable laws. We prohibit discrimination or harassment based on any of these characteristics and affirm our commitment to fostering an inclusive and diverse workplace.