Project Coordinator - Commercial Millwork

Project Coordinator - Commercial Millwork

The Project Coordinator is an entry level administrative and operational project management role focused on documentation, logistics, and scheduling. This role will work closely with our project management team, our estimators, production shop, and General Contractors (GCs) to manage project lifecycles, track material deliverables, and maintain accurate documentation.

LOCATION: Wylie, TX 75098
POSITION: Contract to hire
SCHEDULE: 7AM – 4PM M-F
PAY: 22.00hr
BENEFITS: Healthcare, Dental, Vision, Life, Disability, Telehealth, Prescription Drug Discount Plan etc.

Key Responsibilities

• Create, organize, and track critical project documentation, including submittal logs, product data sheets, RFIs (Requests for Information), and change orders.
• Coordinate with vendors and our internal fabrication shop to ensure specialty hardware, lumber, veneers, and solid surfaces are ordered, tracked, and arrive on schedule.
• Maintain and update project timelines, tracking milestones between our shop production schedule and the General Contractor's on-site installation schedule.
• Act as a primary administrative point of contact, ensuring clear, timely email and phone updates pass between GCs, field and internal teams.
• Senior PMs in tracking project budgets, compiling monthly progress billings, and organizing vendor invoices.
• Compile complete closeout packages for GCs, including Operation & Maintenance (O&M) manuals, material warranties, and care instructions, while tracking final punch-list completion.

Qualifications & Skills

• 1–2 years of administrative experience in a construction, manufacturing, or trade subcontractor environment (e.g., Project Assistant, Project Coordinator, Contracts Administrator).
• Basic ability to navigate architectural plan sets is a plus.
• Strong mastery of Microsoft Office.
• Experience with Procore or manufacturing ERP software is a plus.
• Exceptional organizational habits, sharp attention to detail, and the ability to manage multiple project files simultaneously without losing track of deadlines.
• Confident, proactive, and professional verbal and written communication skills for interfacing with commercial clients and internal teams.

Pre-Employment Screening:
Please note that all offers of employment are contingent upon the successful completion of a background check and drug screening based on local, state and federal laws in your region. This process is designed to ensure the safety and integrity of the workplace. Minor offenses will not necessarily disqualify a candidate from consideration and all situations are reviewed by HR for compliance with local laws and hiring requirements for the role.

About Staff Perm
Staff Perm is an Award Winning and Certified Small Business Enterprise utilizing a staff with over 20 years of staffing and placement experience to simplify the employee recruitment process. Staff Perm LLC 7214 S State Hwy 78 Suite #1, Sachse, TX 75048