Business Manager

St. Michael's Catholic Church
Fernandina Beach, FL

Business Manager

Reports to: Pastor

Full Time

FLSA: Salary Exempt

POSITION OVERVIEW

The Business Manager is a professional administrator that provides essential financial and operational support to the Pastor in the overall administration of the parish. This role encompasses financial oversight, facilities management, human resources, security and technology to ensure smooth and efficient administration.

DUTIES AND RESPONSIBILITIES

Financial

• Assure that sound financial management is practiced by the parish. This includes the development and monitoring of parish and school budgets and financial reports, assurance of timely and accurate reporting to parishioners, the diocese and various government agencies, assurance of proper deposit disbursement, and accounting for all parish community-related funds, and oversight of all major fundraising activities.
• Maintain responsible cash flow management system and maximizes cash management resources.
• Maintain accurate financial records and files.
• Attend Finance Council meetings, presenting financial reports and documentation for review.
• Create and evaluate Requests for Proposals for services and capital improvements.
• Ensure compliance with the policies of the Diocesan Fiscal Office.
• Attend diocesan meetings, training, and workshops conducted by the Office of Human Resources, the Diocesan Fiscal Office, and the Office of Risk Management.

Human Resources

• Supervise parish employees not directly accountable to the Pastor.

• Assist the pastor in recruiting, hiring and dismissing employees with the guidance of the diocesan Human Resource Department.
• Maintain an adequate level of knowledge on current employment laws.
• Distribute the most current diocesan handbook to all parish employees and ensure all employees sign for the handbook in electronic or physical signature.
• Establish and maintain job descriptions and performance evaluations for employees.
• Provide new employees with orientation, introductions and expectations of the workplace subject to the employee handbook.
• Process new-hire paperwork, I-9 verification and E-Verify, confirm background clearance, and payroll setup.
• Initiate pay and position changes and terminations through the diocesan HR system.
• Serve as the local Human Resources Representative, attend HR workshops by the Diocesan HR Department to stay updated and seek guidance and advice from the Office of Human Resources at the Diocese.
• Serve as parish Benefits and FMLA Administrator, coordinating all benefits for employees, communication to employees, open enrollment and ensuring that all employees eligible for benefits are enrolled or giving an opportunity to enroll.

Facilities and Administration

• Solicit and review vendor agreements, bids and quotes, provide recommendations to the Pastor and Finance Council accordingly.
• Collaborate with the Maintenance Supervisor to ensure the church grounds and buildings are properly maintained and ensure all contracted maintenance is completed satisfactorily.
• Maintain accurate parish and facilities records including repair, construction, and financial records.
• Ensure all IT related technology is working properly and work to resolve issues as expeditiously as possible.
• Ensure compliance with the policies, procedures and guidelines of the Protected Self Insurance Program of the diocese of St. Augustine directed by the Diocesan Risk Manager.
• Function as a resource and support team members for all Parish activities and events.
• Organize and coordinate special parish events.
• Support the parish school as needed.
• Support parish ministries as needed.
• Perform other related duties as assigned by the Pastor.

Internet/Technology

• Provide technical support to staff and troubleshoot hardware and software issues.
• Manage and maintain computer networks and systems.
• Implement security measures to protect sensitive data.
• Update and install software and hardware as needed.
• Analyze and improve IT systems to meet the church needs.

KNOWLEDGE, SKILLS, AND ABILITIES

• Bachelor's degree in Business Administration, Accounting, Human Resources, or related field.
• Knowledge of accrual basis of accounting and budgeting principles and practices.
• Ability to read and analyze financial statements.
• Requires a moderate to high level of computer expertise in accounting software, Microsoft Excel, Word, and Outlook.
• Proficiency in computer systems and networks.
• Knowledge of cybersecurity practices and data protection.
• Practicing Catholic and registered member of a Catholic parish preferred.
• Must have the ability to respect, promote, accommodate, and not in conflict with the mission, moral and social teachings, doctrines, and laws of the Roman Catholic faith.
• Exercises independence and judgment with a high level of confidentiality.
• Must be able to organize and prioritize work, be proactive, take initiative, resolve complex problems, follow through, and simultaneously manage multiple priorities. Performs work at a high level of accuracy and attention to detail.
• Strong interpersonal, written and verbal communication skills, including ability to produce clear, concise reports and recommendations to varied groups.
• A forward-thinking financial manager who is team-oriented, proactive and has proven skills in project management.
• Must have successful experience in a supervisory capacity and can develop and maintain positive relationships with employees at all levels.
• Must have a collaborative style; proven team builder with effective employee-relations skills. Proven ability to lead and motivate teams through recognition, participation, and delegation. A leadership style that is approachable, engaging, as well as action-oriented, that holds people accountable for their work and celebrates success.
• Ability to face situations firmly, courteously, tactfully, and with respect for the rights of others.
• Familiarity with the use of technology and the ability to know how to team with others to creatively use technology in the pursuit of making the parish and school more effective and efficient.
• Must be flexible, innovative and fast paced, time-critical environment and the ability to work independently.
• Maintains a high degree of professionalism and credibility with the parish and school staff, clergy and public, with a high focus on building effective and positive relationships.
• Must successfully pass the required Safe Environment background check prior to employment and maintain this clearance throughout employment.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the general public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Position may require some evening and weekend hours.