Warehouse Operations Analyst

Job Description Invoice Processing, Validation & Controls Process logistics and warehousing invoices in alignment with contractual rates, rate cards, and defined tolerance thresholds Validate vendor charges against contracts, accessorial schedules, and supporting documentation, identifying, investigating, and resolving billing discrepancies such as overcharges, duplicate billing, and incorrect rate applications. Exercise judgment in approving, rejecting, or escalating invoices based on contractual compliance and financial impact Maintain and update rate sheets, contracts, and billing reference data to support accurate invoice validation Exception Management & Vendor Coordination Serve as the primary point of contact for vendor invoice inquiries and exceptions, proactively resolving disputes and following up on missing, incomplete, or inaccurate invoices to ensure timely, accurate billing and clear documentation of outcomes. Partner with Logistics and Finance teams to resolve complex billing issues and improve invoice accuracy Month-End Close & Accruals Prepare and submit accruals for logistics expenses not yet invoiced, ensuring alignment with actual activity and expected costs Partner with vendors and internal stakeholders to improve the accuracy and reliability of accrual estimates Support month-end and quarter-end close processes, including reconciliation of logistics expenses and variance analysis Warehouse Quality & Inventory Governance Own the reporting and reconciliation of all Quality Hold inventory, ensuring internal inventory records remain synchronized with warehouse management system (WMS) reports Compile and report warehouse quality exceptions, hold inventory, and product disposition activity, including pest activity, frozen product, odors, damaged product, and other discrepancies Maintain centralized dashboards and recurring reports to identify trends, root causes, and opportunities for corrective action while providing visibility to Operations, Quality, and leadership teams. Coordinate, monitor, and document the disposition of non-sellable inventory, including destruction, recycling, donation, or other approved methods, while maintaining complete records of approvals, Certificates of Destruction/Recycling, supporting documentation, associated costs, and transaction closure. Work with Quality, Warehousing, Finance, and third-party warehouse partners to ensure timely execution and documentation of product disposal activities. Coordinate and document warehouse inspections for RMAs, seal exceptions, and other inbound quality issues, including disposition decisions and release records Operational Analytics & Continuous Improvement Develop and maintain KPI reports, dashboards, and operational metrics supporting warehouse performance, financial visibility, inventory accuracy, quality performance, and operational decision-making. Develop and implement reporting enhancements and automation that reduce manual work, improve data visibility, and strengthen warehouse reporting processes. Assist with inventory reconciliations, operational data validation, and system accuracy to support warehouse inventory integrity. Provide analytical and administrative support for warehouse operations, inventory controls, cost management, audits, and special projects. Maintain documentation, SOPs, and reporting tools to improve consistency and operational execution. Cross-train across warehouse operations, inventory governance, financial controls, and quality processes to provide operational support as business needs evolve. Qualifications Bachelor's degree in Business, Supply Chain, Finance, or related field (or equivalent experience) 2-5 years of experience in logistics operations, supply chain, warehouse operations, finance, accounting, business analytics, or a related analytical role. Strong analytical skills with the ability to identify trends, reconcile large data sets, investigate discrepancies, and translate findings into actionable recommendations. Strong attention to detail with ability to identify discrepancies and resolve issues independently Advanced proficiency in Microsoft Excel, including PivotTables, XLOOKUP, data reconciliation, and large dataset analysis; experience with Power BI or similar reporting tools preferred. Experience with ERP, transportation management, and invoice processing systems preferred (e.g., Oracle, Inspyrus, OTM). Effective communication and cross-functional collaboration skills Ability to manage multiple priorities in a fast-paced environment Interest in developing broad knowledge of warehouse operations, inventory governance, quality processes, and logistics. Experience supporting warehouse operations, inventory governance, quality reporting, or product disposition processes is preferred. Additional Information Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including: * 24/7 online physician consultations * virtual mental health resources * life coaching * engaging employee community groups * cash rewards for healthy habits and fitness reimbursements * library of on-demand fitness videos Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units. Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses. Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward. Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace. Building a Healthy Society: To date, our co-Founders Lynda and Stewart Resnick, through their foundations and The Wonderful Company, have invested more than $2.5 billion in education, health and wellness, community development, and sustainability initiatives across California’s Central Valley, Fiji, and the world. In 2025, Wonderful ranked as #1 in PEOPLE’s “100 Companies That Care” list and was named one of Fortune magazine’s 100 Best Companies to Work For. To learn more about our corporate social responsibility efforts, csr.wonderful.com. Giving Back to the Community: Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities. FIJI Water is a natural artesian water bottled at the source in Viti Levu (Fiji Islands). With its iconic square bottle, soft mouthfeel, and more than double the electrolytes of the other two top premium bottled water brands, FIJI Water is the No. 1 premium imported bottled water in the United States. FIJI Water has a perfectly balanced 7.7pH. FIJI Water is available in a variety of sizes, including 330mL, 500mL, 700mL, 700mL Sports Cap, 1L, and 1.5L. As part of its longstanding commitment to sustainability, nearly 70% of FIJI Water’s global bottle volume is in 100% recycled plastic (rPET), including its best-selling 500mL and 330mL bottles. Since 2007, the FIJI Water Foundation has been committed to supporting environmental conservation and strengthening local communities, investing more than USD $20.5 million in community development, access to safe water, education, health & wellness, and environmental sustainability. To discover Earth’s Finest Water, please visit like us on Facebook, or follow us on Instagram. The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories.

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