Scheduling Coordinator

Job Description

Job Description

Scheduling Coordinator

Turn your job into a career with Evergreen Healthcare Group!

Job Summary:

Independence Health and Rehabilitation Center is looking for a  Scheduling Coordinator to create, maintain and manage schedules for floor nursing staff in an organized and timely manner. 

Essential Functions:

• Create and Manage Schedules:
  • Develop and maintain nursing staff schedules to ensure adequate coverage for all shifts, in accordance with center facility assessment.  Post schedules for staff at least two weeks in advance.
  • Adjust schedules based on staffing needs, census fluctuations, new admissions and employee availability.
  • Utilize schedule to minimize overtime and temporary agency usage.
• Coordinate with Staff:
  • Communicate with nursing staff regarding their schedules, shift changes, and time-off requests.
  • Address any scheduling conflicts or issues that arise.
  • Communicate daily any change of resident status as pertains to scheduling as needed.
• Maintain Records:
  
  • Keep accurate records of staff attendance, time-off requests, and shift swaps.
  • Maintains tracking system for license renewals and OBRA compliance.
  • Work closely with center HR/PR/BOM to manage accurate time keeping records to maintain Center compliance with PBJ submissions.
  • Ensure compliance with federal and state regulations, labor laws, Center policies, and Union contracts (if applicable) for nursing staff.
• Collaborate with Management:
  • Work closely with nursing home management to understand staffing needs and budget targets.
  • Communicate with the Director of Nursing regarding open nursing positions.
  • Communicate staff reported discrepancies to the ED/DNS to foster positive relationships with staff and reduce turnover.
  • Manage and report labor hours on a per patient day basis to the Executive Director and Director of Nursing Services daily.
• Use Schedule Software:
  
  • Utilize scheduling software (where available) to create and update staff schedules.
  • Train staff on how to use the scheduling system if necessary.
• Other duties, as assigned.

Knowledge, Skills, and Abilities:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to handle multiple tasks and work under pressure.
• Familiarity with scheduling software and tools.
•  

Education, Licensure, & Experience Requirements:

• Previous experience in a similar role, preferably in a healthcare or nursing home setting.
• High school diploma or equivalent; additional education or certification in healthcare administration is a plus.
• CNA certification preferred.

Benefit Highlights:

• Private Health Care Plan (Medical, Dental, Vision)
• DailyPay - Hard Work Pays Off On the Daily!
• Life Insurance
• Employee Assistance Program
• Training & Development Opportunities

We strive to embody and stand for both a spirit and value system that encourages loyalty, honesty, and a commitment to caring from our belief that people are always the number one priority.

Independence Health and Rehabilitation Center

1525 Monmouth Avenue , Independence, OR 97351, USA

Evergreen Healthcare Group is an Equal Opportunity Employer.

2026 AHCA Bronze Quality Award Recipient

Join a team recognized nationally for its commitment to quality care, leadership development, and continuous improvement.