Controller

Job Description

Job Description

POSITION TITLE: Controller

SALARY RANGE: $4,342.71 - $6,416.16 Bi-weekly; $112,910.46 - $166,820.16 Annual

REPORTS TO: Director, Finance and Administration

SUPERVISES: Staff Accountant, Senior Accountant, Two Fiscal Monitors, and Two File Clerks

LOCATION: San Leandro

The Regional Center of the East Bay (RCEB) is one of 21 Regional Centers that are community-based, private non-profit corporations under contract with the California Department of Developmental Services. RCEB provides intake, assessment, diagnosis, and coordinates community-based services for over 25,000 children and adults with developmental disabilities in Alameda and Contra Costa counties. 

RCEB envisions a future where persons with developmental disabilities are truly a part of the community. Persons with developmental disabilities receive supports and services they need to succeed. The supports and services change as the need changes.

In our dream, children with developmental disabilities live with families in typical communities. Many choose to attend their neighborhood schools and play with neighborhood friends. Adults with developmental disabilities live in the residence of their choice – with family members, with friends, or with their spouse / significant other. They engage in activities of their choice – work, volunteering, education, training, or leisure. They have meaningful relationships with friends and coworkers and are seen as valuable, contributing members of their communities.

POSITION SUMMARY:

Under the general direction of the Director, Finance and Administration, the Controller serves as a hands-on accounting manager responsible for performing and supervising a broad range of accounting, financial reporting, banking, cash management, fiscal compliance, and audit activities.

The Controller directly performs complex accounting functions, including general ledger maintenance and reconciliation, cash management, state reimbursement claims, financial reporting, and regulatory filings, while supervising the daily activities of assigned accounting and fiscal staff.

The position is responsible for ensuring the accuracy, completeness, and timeliness of financial transactions and reports; maintaining effective internal controls; coordinating independent and governmental audits; and ensuring compliance with applicable accounting standards, state requirements, and organizational policies.

The Controller exercises independent judgment in carrying out assigned responsibilities, resolving accounting discrepancies, establishing work priorities, and providing technical guidance and supervision to assigned staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:Accounting and General Ledger Operations

1. Perform and oversee general ledger accounting activities, including maintaining the chart of accounts, reviewing trial balances, and preparing financial reports.
2. Prepare, maintain, and review general ledger reconciliation workbooks; research and resolve account discrepancies and ensure timely completion of reconciliations.
3. Review accounting transactions and supporting documentation to ensure accuracy, proper classification, and compliance with established accounting procedures.
4. Supervise the maintenance of fixed asset records, schedules, and related reconciliations.
5. Assist accounting staff in resolving complex transactions, reconciling accounts, and correcting accounting errors.
6. Perform accounting functions and provide operational coverage when necessary to ensure continuity of essential financial activities.

Banking, Cash Management, and Treasury

1. Prepare and execute authorized wire transfers and inter-account cash transfers.
2. Maintain the bank book, monitor cash balances, and prepare cash flow analyses to ensure sufficient operating liquidity.
3. Prepare Treasury Bill investments and maintain related investment records.
4. Determine annual line-of-credit requirements, coordinate banking arrangements, and process related fees.
5. Maintain authorized bank signature cards and safeguard organizational check stock.
6. Provide backup support for Positive Pay transmissions and other banking activities as needed.
7. Research and resolve banking discrepancies and coordinate with financial institutions as necessary.

State Claims and Financial Reporting

1. Prepare and submit monthly state reimbursement claims following completion of monthly closing activities.
2. Prepare estimated claims, maintain state claim accounts receivable, and reconcile outstanding claim balances.
3. Investigate and resolve discrepancies related to state reimbursements and financial reporting.
4. Prepare and review monthly PEP and PosOps Sum reports.
5. Prepare, coordinate, and submit required annual and periodic financial reports, administrative surveys, and regulatory filings.
6. Maintain supporting schedules, documentation, and reconciliations for financial reports and state submissions.

Audit Coordination and Compliance

1. Coordinate and actively participate in independent audits and Department of Developmental Services (DDS) audits.
2. Prepare financial schedules, functional expense schedules, reconciliations, and supporting documentation requested by auditors.
3. Coordinate audit selections, document requests, management meetings, and staff participation.
4. Review draft audited financial statements and coordinate necessary corrections or adjustments.
5. Coordinate distribution of finalized audited financial statements.
6. Prepare financial worksheets and supporting schedules for the annual Form 990 filing.
7. Assist with the resolution of audit findings and implementation of corrective actions.

Fiscal Monitoring

1. Directly supervise two Fiscal Monitors and oversee assigned fiscal monitoring activities.
2. Review audit indicator reports and monitor completion of required fiscal reviews.
3. Provide technical guidance to Fiscal Monitors regarding accounting records, financial documentation, and compliance requirements.
4. Review significant findings and coordinate follow-up activities and corrective actions.
5. Ensure fiscal monitoring documentation and reporting are completed accurately and timely.

Client Trust and Restricted Funds

1. Perform and oversee monthly Client Trust accounting procedures, including month-end processing, bank transfers, and account reconciliations.
2. Review Client Trust reconciliations and resolve discrepancies.
3. Process quarterly Client Trust interest allocations.
4. Review Client Trust pseudo-account activity and supporting records.
5. Provide backup support for Helping Hand restricted fund accounting activities.

Staff Supervision and Daily Operations

1. Directly supervise the Staff Accountant, Senior Accountant, two Fiscal Monitors, and two File Clerks.
2. Assign, prioritize, coordinate, and review daily accounting and fiscal activities to ensure accurate and timely completion of work.
3. Balance direct responsibility for assigned accounting functions with the supervision and support of staff.
4. Provide hands-on assistance, training, and technical guidance in resolving accounting and operational issues.
5. Review and approve timesheets, leave requests, and employee work schedules.
6. Conduct employee performance evaluations and provide ongoing feedback and professional development.
7. Participate in recruitment, onboarding, and employee performance management as assigned.

Policies, Procedures, and Internal Controls

1. Maintain and update the Controller procedures manual, accounting narratives, and supporting audit documentation.
2. Develop and implement accounting procedures that promote accuracy, efficiency, accountability, and appropriate segregation of duties.
3. Identify weaknesses in accounting processes and recommend corrective measures.
4. Ensure financial records and supporting documentation are properly maintained and accessible for reporting and audit purposes.
5. Provide staff training regarding accounting procedures, internal controls, and changes in reporting requirements.

Departmental Coordination and Special Projects

1. Reconcile address information for SSP payments and distribute to case management staff for review.
2. Conduct quarterly vendor training.
3. Collaborate with other departments to resolve financial processing issues and improve accounting workflows.
4. Assist the Director of Finance with financial analyses, reporting, operational improvements, and special assignments.
5. Perform other related duties as required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in Accounting, Finance, Business Administration, or a closely related field with substantial accounting coursework.
• Five years of progressively responsible professional accounting experience, including general ledger accounting, reconciliations, financial reporting, and audit preparation.
• Two years of experience supervising or leading accounting staff.
• Ability to prepare comprehensive financial reports and perform complex financial analysis.
• Experience with nonprofit or governmental accounting and publicly funded programs preferred.
• Knowledge of Generally Accepted Accounting Principles (GAAP), practices and procedures and computerized programs including MS Office Suite, with strong proficiency in MS Excel
• Excellent oral and written communication skills.
• Ability to work independently and as part of a team.
• Demonstrate cultural awareness and sensitivity and an ability to work effectively with culturally diverse populations.

PHYSICAL REQUIREMENTS

• Primarily sedentary office work: typing, standard mobility.
• Regular lifting of up to 10 lbs.; occasional up to 20 lbs.
• Requires ability for near/far vision, communication, and fine motor tasks.
• Office environment with moderate noise; occasional interactions with distressed individuals.

BENEFITS

At the Regional Center of the Easy Bay, we offer a full spectrum of competitive benefits including:

• 3 weeks paid vacation + 12 sick days
• 14 paid holidays + 3 floating holidays
• Multiple options for medical care (including Kaiser at 100% employer paid for employee)
• Dental and vision plans
• CalPERS Retirement (pension)
• Student Loan Forgiveness*
• Flex schedule, if applicable
• Work at Home schedules, if applicable
• Employee Assistance Program, including mental health care

* The Public Service Loan Forgiveness program is a federal program that forgives student loan debt for nonprofit employees after 120 qualifying payments. Employees who work at least 30 hours per week for a governmental, 501(c)(3) nonprofit, or other qualifying nonprofit organization may apply to have the balance of their student loans forgiven (tax free) after making 120 monthly payments.

Regional Center of the East Bay (RCEB) does not discriminate against job applicants on account of race, color, creed or religion, national origin including language use restrictions, sex, gender, gender identity or expression, age, sexual orientation, marital status, physical or mental disability, medical condition or HIV/AIDS status, political affiliation, military or veteran status, genetic characteristics, or ancestry.