Project Manager, Events & Marketing

Project Manager, Events & Marketing

Reports to Gretchen Bartek · Founder & CEO 

Salary Range: $65,000 - 75,000

Experience Level: 3-5 Years

ROLE OVERVIEW

We're looking for an experienced Project Manager, Events & Marketing to bring structure, organization, and accountability to our growing team.

This role is the connection between our event, creative, marketing, and leadership teams. You'll work closely with the Senior Event Coordinators and Director of Creative & Marketing to understand project scope, priorities, milestones, and timelines, then take ownership of the tracking and coordination required to keep everything moving.

Our department leads will continue to own the strategy and execution within their areas. Your role is to operationalize their plans: building timelines, tracking deadlines, managing documentation, coordinating follow-up, maintaining project systems, and making sure nothing falls through the cracks.

As Adelska grows, you'll also help us build the processes and systems that make our work more consistent and scalable.

This is a role for someone who genuinely enjoys organization, follow-through, and creating order from moving pieces.

CORE RESPONSIBILITIES

Project & Timeline Management

• Build and maintain project timelines, task lists, and key deadlines across event, marketing, and creative projects
• Work with department leads to establish realistic timelines, ownership, milestones, and dependencies
• Track progress and proactively follow up on outstanding tasks and approvals
• Maintain visibility into what is due, who owns it, and next steps
• Flag timeline risks, tight deadlines, scope changes, or other issues before they become larger problems
• Keep project management platforms and internal tracking systems accurate and up to date

Documentation & Coordination

• Maintain organized project documentation, meeting notes, action items, approvals, and key project information
• Coordinate internal follow-up and ensure decisions and next steps are documented and communicated
• Track client deliverables, approvals, and outstanding information
• Coordinate administrative communication with vendors and partners as needed
• Help ensure projects have a clear paper trail from kickoff through completion

Invoicing & Project Tracking

• Track project budgets, expenses, vendor invoices, and client billing
• Coordinate invoice collection and ensure financial documentation is complete and organized
• Flag discrepancies, potential overages, or missing financial information
• Support project closeout and reconciliation

Systems & Process Development

• Build and maintain repeatable workflows, templates, checklists, and project management systems
• Identify recurring gaps or inefficiencies and develop practical solutions
• Help establish consistent processes for project kickoff, timeline management, approvals, invoicing, and closeout
• Ensure team members have the tools and systems they need to stay organized
• Help implement and reinforce processes as the company grows

WHAT WE’RE LOOKING FOR

Required Experience & Skills

• 3–5+ years of experience in project management, agency operations, marketing coordination, event management, or a related field
• Proven experience managing multiple projects, deadlines, and priorities simultaneously
• Exceptional organizational and follow-through skills
• Strong written and verbal communication skills
• Experience building and maintaining project timelines and tracking systems
• Strong attention to detail and documentation skills
• Comfortable coordinating across multiple departments and with external partners
• Experience with project management platforms and digital collaboration tools
• Ability to proactively identify issues and follow through on solutions
• Comfortable working in a fast-paced, deadline-driven environment
• Comfortable using AI tools and emerging technology to improve workflows, documentation, and team efficiency 

Preferred (Nice to Have)

• Experience working in an events, experiential marketing, creative, or agency environment
• Familiarity with marketing workflows including content, social media, email, and creative production
• Experience with project management platforms such as Monday or similar
• Experience with budget tracking and invoicing
• Experience creating SOPs, templates, checklists, or other operational systems

Who You Are

• A natural organizer: You genuinely enjoy creating structure and keeping moving pieces organized.
• A proactive problem solver: You identify issues early and think about how to prevent them from happening again.
• Detail-oriented: You notice the small things that can create big problems later.
• Comfortable holding people accountable: You're confident following up and pushing a project forward when something is overdue.
• A systems thinker: You don't just solve today's problem. You think about how to build a better process for tomorrow.
• Calm and adaptable: You can manage shifting priorities without losing track of the details.
• Collaborative: You enjoy working across different disciplines and helping teams stay connected.

Work Environment

• Hybrid position based in the Denver metro area
• Regular interaction with clients, vendors, and external partners
• Occasional attendance at select client events
• Occasional evenings and weekends depending on event needs
• Must have reliable transportation for local event travel

Adelska is a Colorado based event strategy, production and marketing agency. We believe the best events aren't one off moments. They are part of a larger ecosystem that connects strategy, brand, marketing, execution and measurable results.

Our work ranges from large scale community festivals and placemaking activations to corporate conferences, leadership events and brand experiences. We work across the full lifecycle, from defining the strategy and what success looks like to producing the event, building the campaign around it and measuring the results.

We are a growing team, and we care a lot about how we grow. We have high standards for our work, take ownership of the outcome and believe the best idea wins, regardless of where it comes from. We value people who are thoughtful, accountable, calm under pressure and willing to jump in when something needs to get done.

This is also a company where you can have a real impact. We are building the systems, team and structure for our next stage of growth, and the people who join us now will help shape what Adelska becomes.

WHAT ADELSKA OFFERS

• A front-row seat to some of Colorado's most impactful corporate and community events
• Direct mentorship and career development within a growing team
• A collaborative, entrepreneurial environment where your contributions have visible impact
• Contract-to-hire structure with a direct pathway to full-time employment within 90 days
• Competitive compensation commensurate with experience
• $65,000-$75,000 base salary, depending on experience, plus performance-based bonus opportunities. 
• Hybrid schedule
• Unlimited PTO
• Growth opportunity in a small agency
• Direct access to leadership
• Diverse client portfolio

HOW TO APPLY

Send your resume and a brief intro to View email address on click.appcast.io with the subject line "Project Manager Application." In the body of the email, tell me the project that was your most successful and why.

We review every application and will reach out to candidates whose experience aligns with what we're building. No recruiters or staffing agencies, please.