SB-1 School Clerk

Job Description Code: 10H.011


Division/Department: Clerical


Pay Grade: SB-1


Pay Type: Salaried; Non-Exempt


Retirement: TRS


Contract Work Year: 182 Days/40 Hour Work Week


Reports To: Principal/Designee


Evaluation Instrument: PEI

MINIMUM QUALIFICATIONS


Standard high school diploma or satisfactory completion of a General Education Development (GED) Testing Program. Must possess general office and organizational skills; computer literacy; typing skills; strong customer service skills.


GOAL


To assist in establishing and maintaining smooth and efficient general office procedures, filing and recordkeeping systems, and written and oral communications for the office.


REPRESENTATIVE DUTIES & RESPONSIBILITIES

• Provide daily administrative support by performing a variety of secretarial/clerical functions.
• Effectively communicate with supervisor to ensure that attention is given to pertinent matters.
• Follow instructions and operate within the limits of standard practices and procedures.
• Assist in maintaining efficient office operations by providing clerical relief as needed.
• Interact effectively with the general public, staff members, students, teachers, parents and administrators.
• Competency in the use of technology based resources including computers, faxes, printers, productivity software, such as Internet use, word processers, spreadsheets, email, as well as understanding the concepts of data management and system security.
• Greet visitors; ascertain nature of business, and direct visitors to appropriate person.
• Serves as a public relations general information center for all routine inquiries concerning current events or operation of the school.
• Receive all incoming phone calls; screen callers, and refer to appropriate person.
• Distribute mail and messages to appropriate personnel.
• Signs students in and out as required by school procedures.
• Assist other staff members with special projects or deadlines as needed.
• Compose correspondence, memos, reports, budgets, handbooks and other materials as needed.
• Possess and maintain valid and appropriate license, certificate and/or credential as may be required for this position.
• Follow work scheduling and attendance requirements in a regular, predictable and punctual manner.
• Participate in training programs offered to improve skills and proficiency related to the assignment.
• Review current developments, literature and technical source information related to job responsibility.
• Ensure adherence to good safety procedures.
• Follow federal and state laws, as well as State and local Board policies including those related to the confidentiality of student and personnel records, standardized test material and other information.
• Perform other duties as assigned.

IMPORTANT NOTES

ESSENTIAL DUTIES


Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position's role as part of the overall organization. Job descriptions do not list all tasks an employee might be expected to perform, and they do not limit the right of the employer/supervisor to assign additional tasks or otherwise to modify duties to be performed - even if seemingly unrelated to the basic job. Every employee has a duty to perform all assigned tasks. (An employee who is assigned a duty or task believed to be unlawful should report the assignment to the Chief Human Resources Officer.) It should also be noted the order of duties/ responsibilities as listed in the job description is not designed or intended to rank the duties in any order of importance relative to each other.


MINIMUM REQUIREMENTS


In filling a vacant position, preferred or required credentials regarding education, training, experience, and other bona fide occupational qualifications may be established. The credentials shown in this job description may be interpreted only as the minimum criteria existing at the time the description was developed. Other bona fide occupational qualifications and criteria may be utilized as needed in the selection process.

Fringe Benefits


FICA is paid by the employee and matched by the School District. Temporary workers do not qualify for employee benefits.


Adopted: April 20, 2000


Revised: March 2005, July 2008, May 2011, July 2012, February 2017, July 2023, July 2024