Accounting Operations Specialist

Why the National Baseball Hall of Fame and Museum?Working at the National Baseball Hall of Fame is a career experience unlike any other. Every member of our team is a steward of the games history. Our mission is simple - we preserve history, honor excellence and connect generations. These six words define our commitment to giving fans and visitors a home to celebrate the game and its history, honor the all-time greats, and make memories that will last a lifetime.To best fulfill our mission we prioritize people, and that starts with our own team. We deeply value and support our dedicated team members. We provide a respectful and inclusive workplace. We work to foster connection, grow, and cultivate talent, and provide flexibility to best support the health and well-being of our staff all while having fun along the way. If you are a baseball fan, a fan of museums, a student of history, love arts and culture, or someone who appreciates the unique connections that sports can create, this could be the team for you!The Cooperstown Pitch.Located on Main Street in the heart of picturesque Cooperstown, New York, the National Baseball Hall of Fame and Museum opened its doors for the first time on June 12, 1939, and has grown to become one of the country's most popular destinations. The Hall of Fame is the home of the games treasures, where the magic of baseballs stories and legends are passed on from generation to generation.With its character and charm, the Village of Cooperstown is an American treasure. For many Cooperstown means baseball, but it also offers golf, shopping and dining, hiking, biking, snowmobile trails, a pristine lake, unique museums, world-class arts, and a wide array of craft beverages.To check out more information about living and working in Cooperstown, please visit: Commitment to Diversity, Equity, Accessibility & Inclusion.Were looking to recruit, hire, and collaborate with people of all backgrounds to help us build a team with varied perspectives and experiences. We are committed to cultivating a diverse, inclusive, welcoming, and supportive environment for all and are proud to be an Equal Opportunity Employer Overview:Reporting to the Accounting Manager, this position supports the Museum's daily accounting operations, including accounts payable, accounts receivable, periodic reconciliations, closing activities, and financial reporting. The Accounting Operations Specialist ensures the timely and accurate processing of financial transactions, maintains compliance with accounting standards and internal controls, and contributes to a collaborative, team-oriented work environment while identifying opportunities to improve processes and efficiencies.Position Type:This is a full-time, benefit eligible position that will work in-person at the National Baseball Hall of Fame and Museum in Cooperstown, NY. Benefits associated with this position include health insurance, dental insurance, retirement, flexible spending account, employee assistance program, and paid time off (vacation, sick, holidays). The salary range for this position is $22.00 - $25.00/hour.Key Duties and Responsibilities: Accounts Payable: * Process purchase orders and vendor invoices, demonstrating proper document support, review, and approvals * Ensure proper account codes are used for expenses * Schedule disbursements to vendors, ensuring timely payments * Manage vendor accounts, including invoice uploads and payment tracking * Reconcile vendor statements and assist in discrepancy resolution * Maintain physical and digital vendor filesAccounts Receivable: * Generate customer invoices in a timely manner, ensuring accurate billing information * Apply incoming payments to the correct customer accounts * Maintain physical and digital customer files Revenue Reconciliations: * Perform daily reconciliation of museum sales activity