Strategic International Flight Planner

Job Description

Job Description

Position Summary
International Ops – Strategic International Planner supports the International Trip Planning team. This role
focuses on all details related to international travel between 2 and 10 days from the trip’s departure. These
details include but are not limited to arranging customs require advanced notice, applying for and securing
overflight and landing permits, slot confirmation, foreign and domestic entry/exit documents, and trip
review. The strategic planner will utilize all available resources to fulfil his or her duties and be able to
communicate effectively with various groups within Flexjet, as well as external groups, vendors, and
agencies. Once the trip is within 2 days of departure (day of or next day), the Strategic Planner hands off the
trip to the Tactical International Team to finalize the trip and see it through to completion.

Duties and Responsibilities
• United States based role supporting primarily Flexjet US.
• Review all international trips operating between 2 and 10 days from departure
• Identify and verify foreign and domestic entry/exit documents for all destinations
• Serve as a liaison between ITP and Owner Services for all trip communications
• Coordinate with internal operations teams for trips that require advanced tail and crew
assignments
• Apply for and secure US Customs clearances for trips requiring more than 48 hours notice
• Apply for and secure slots, PPRs, and overflight and landing permits
• Maintain record of completed work and update internal resources / documents as appropriate
• Report non-compliance observations for any potential safety, security, or quality issues
• Make rapid decisions concerning safety, regulations, and capability of operations

Education & Experience
• Associate degree (A.A.) or equivalent from a 2-year college or technical school; 1-3 years of related
experience preferably in an aviation/logistics environment; or equivalent combination of education
and experience is preferred

Required Skills & Qualifications
• Familiarity with core job competencies including, but not limited to, international operations,
aviation regulations, customs/immigration requirements and regulations, airport access
coordination, handling services, weather trends, and ATC flow is preferred.
• Thorough understanding of aircraft capabilities and factors that impact flight operations including,
but not limited to, weather, weight and balance, aircraft operating weights, and runway
characteristics
• Knowledge of FARs regarding Part 91, 135, or 121 airline operations
• Firm knowledge and able to explain aviation-related charts, diagrams, and publications related to
flight operations
• Able to work in a fast-paced, team-oriented environment.
• Strong communication (written and oral) skills with the ability to self-motivate, handle multiple
tasks, meet established targets, and liaise effectively with clients, authorities, and internal teams.
• Strong organizational skills and analytical skills, with the ability to manage complex flight
itineraries and documentation.
• Strong ability to troubleshoot and resolve issues quickly and efficiently, particularly in high-
pressure situations.
• Proficient in aviation-specific planning software and tools as well as Microsoft Office applications.
• Proficiency in English is required.
• Flight training experience preferred, but not required

Schedule
• Front half / back half schedule
• Early morning to evening shifts.
• Ability and willingness to work nights, weekends, and holidays as required.

Physical Demands
This job requires regular communication and the ability to assess conditions visually and aurally. Physical
demands include prolonged sitting, typing, and use of office equipment, as well as occasional walking,
carrying, reaching, standing, and stooping