School Registrar

Position Title: School Registrar

Location: Great Hearts Roosevelt 555 S Jackrabbit Trail Buckeye AZ 85326

Reports To: Headmaster

FLSA Status: Non-Exempt Hourly Full-time

Compensation Amount: $17.00 - $20.00

About Great Hearts Academies

Great Hearts Academies is the largest network of classical K-12 schools in the country with academies across Arizona Louisiana and Texas. With a mission to cultivate the minds and hearts of students through the pursuit of Truth Goodness and Beauty we believe the highest goal of education is to become good intellectually and morally.

Additional information can be found at does Great Hearts have to offer

We offer a range of distinctive benefits designed to support the well-being and growth of our faculty and staff:

• Comprehensive Health Coverage : Exceptional medical dental and vision insurance with minimal employee contribution.

• Retirement Planning : A competitive 401(k) with employer match.

• Supportive & Mission-Driven Culture : Join a workplace centered around true collegiality collaboration and opportunities for personal and professional growth.

Position Summary: The mission of the Registrar is to manage and maintain the integrity and accuracy of the student information pipeline to and through the student data lifecycle (application to graduation). The Registrar organizes all the campus operation tasks with key stakeholders and executes campus operation processes that bind to our student information system (PowerSchool). Under limited supervision administers the overall operations of the records office including areas such as management of student records official and unofficial transcripts grade petitions graduation process monitoring academic guidelines degree audit reporting system and related matters. Ensures compliance with Family Rights and Privacy Act and all other applicable laws and regulations

Duties and Responsibilities:

• Manage the annual enrollment and waitlist cycles including late enrollment and withdrawal processes and transfer of records documents/processes.
• Ongoing keep the academy leadership and appropriate GH employees apprised of the current enrollment status through statistics and tracking closely enrollment numbers.
• Manage the mailing and collection of student entry documents including emergency cards locker assignments library and handbook signature pages etc.
• Maintain all student files and records including 45-day screens health screenings immunization records incident reports etc.
• Maintain all academy records as required by audits/state and federal guidelines and as requested by the Headmaster and/or Great Hearts Lead Office Staff
• Manage the academys on-site database electronic interfaces with the AZ Dept. of Educations SAIS system and all enrollment/attendance reporting to the State
• Receive and process records requests from schools to which students transfer
• Organize and oversee the annual distribution (and collection) of textbooks materials and lockers to students and faculty including informative communications with parents regarding book deposits ordering etc.
• Ensure that all student grades are recorded in Schoolmaster for submission to the ADE and coordinate communication of grades to the families.
• Maintain data ongoing in the student information system and enrollment system.
• Assist Office Manager in creating sections and student schedules
• Additional tasks and projects as assigned

Required/Preferred Education: Bachelors degree preferred.

Required/Preferred Experience: Previous administrative experience required experience in school administrative or working with student systems is preferred.

Required/Preferred Skills: Strong Microsoft Office (Excel Word Outlook PowerPoint) skills experience with UltiPro Adobe Acrobat and Taleo preferred.

Physical Functions: Physical functions: Requires but is not limited to standing sitting repetitious hand and body movements bending squatting and reaching. May be required to move or position equipment up to 15 pounds approximately.

Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.

Travel required: May need to travel locally for training and professional development opportunities.

This description reflects managements assignment of essential functions. It does not exclude or restrict the tasks that may be assigned.

Great Hearts Academies is an Equal Opportunity Employer.