Administrative Professional 1 - 20022511, 20022525

Administrative Professional

Guided by the Agency's mission "To reduce recidivism among those we touch," the Division of Parole & Community Services is looking for a dedicated security-minded administrative professional to assume the duties and responsibilities of an Administrative Professional 1 in the Cincinnati Region, Hamilton County. This position shall be filled in accordance with the provision of the OCSEA/AFSCME, Collective Bargaining Agreement. ODRC bargaining unit members have selection rights before non-bargaining unit members. All other applications will only be considered if an internal bargaining unit applicant is not selected for this position. Updates/changes to your application submission can be made while the posting is open by logging into your profile and editing the application. After the posting closes, no changes can be made.

Job Duties:

• Operates computer equipment and various web-based programs/software to recreate, compile reports, (re)produce, load and or merge attachments involving complex technical legal, statistical and confidential material (e.g. legal opinions orders from hearings, results of investigations, identifying information, final releases and all other parole and probation reports) for written copy or oral instructions.
• Proofreads, copies, and makes corrections.
• Assists in training and or trains other employees in proper operation and function of equipment and programs, in solving problems and or monitors systems by troubleshooting.
• Creates, enters, and retrieves data/reports into computer system.
• Files and or maintains distribution of correspondence * reports.
• Searches files and retrieves material.
• Creation of new files, hard copy, server folders and processed closed files.
• Initiates and tracks offender placement process in computer system.
• Maintains inventory and orders office supplies.
• Schedules maintenance on office equipment.
• Schedules maintenance on state vehicles.
• Operates Law Enforcement Automation Data Systems (LEADS) computer, National Crime Information Center (NCIC) computer, Ohio Court Network (OCN), Ohio Law Enforcement Gateway (OHLEG) and BCI & I terminal to locate and identify Ohio Parole, Probation, and Furlough violators at large.
• Retrieves criminal histories NCIC, BCI & I, parole/furlough violator forms.
• Enters into LEADS and NCIC confidential criminal offense data and identifying information about offenders (e.g., address, date of birth, social security number, fingerprint code, alias, identifying marks such as scars and tattoos).
• Forwards jail slate information to appropriate supervision unit.
• Receives visitors, answers routine requests, and answers telephone calls.
• Schedules training sessions and other meetings schedules hearings and maintains conference room(s) scheduling. Processes incoming and outgoing mail.
• Receives and logs in material/office supplies.
• Types routine correspondence and attends training sessions.
• Participates on committees and performs other related duties as requested.

Qualifications:

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology. -Or equivalent of Minimum Class Qualifications For Employment noted above Job Skills: Administrative Support/Services Technical Skills: Administrative Support/Services, Customer Service; Professional Skills: Attention to Detail