HR Assistant & Office Coordinator

Job Description

Job Description

Summary:

The HR Assistant plays a key role in supporting both Human Resources operations and general office administration. This position is responsible for assisting with payroll processing, benefits administration, and daily HR responsibilities, while also managing office operations to ensure an efficient, organized, and positive workplace environment. The ideal candidate is detail-oriented, dependable, proactive, and committed to delivering high-quality support to employees and leadership.

Duties / Responsibilities:

Payroll & HRIS

• Assist with weekly biweekly payroll processing, including verifying timecards, preparing adjustments, and ensuring accuracy of employee data.
• Maintain HRIS records with updates to new hires, terminations, job changes, and personal data changes.
• Support auditing of payroll reports and resolve discrepancies in a timely manner.

Benefits Administration

• Help coordinate open enrollment, new hire enrollments, life event changes, and employee questions.
• Maintain benefit records and ensure accurate deductions in payroll.
• Communicate with benefit vendors as needed for issue resolution.

General HR

• Help maintain personnel files in compliance with company policy and legal requirements.
• Maintain Referral Program spreadsheets
• Monitor Call-off Line

Office Operations

• Oversee all office functions including ordering supplies, vendor coordination, mail distribution, and office equipment maintenance.
• Welcoming guests at Keltec HC courteously and professionally.
• Serve as the primary contact for building management and facility-related issues.
• Maintain a clean, organized, and well-stocked office environment, including shared spaces and meeting rooms.
• Coordinate office celebrations, holiday parties, birthdays, work anniversaries, and company milestones.
• Organize team lunches and support internal events such as all-hands meetings, offsite retreats, volunteer days, and seasonal activities.
• Support leadership with meeting coordination and travel bookings as needed.
• Provide general administrative assistance to HR and other departments as needed.
• Coordinate the execution of ideas from the Voice of the Employee Team.
• Perform other duties as assigned.

Required Qualifications:

• High School Diploma
• 2–4 years of experience in administrative work or degree equivalent
• Strong organizational and multitasking skills with high attention to detail.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and a customer-service mindset.
• Ability to handle confidential information with professionalism and discretion.

Preferred Qualifications:

• Proficient in Microsoft Office Suite
• Prior involvement in employee engagement initiatives or culture-building programs.
• Demonstrated ability to coordinate multiple deadlines in a fast-paced environment.
• ADP experience is not required, but a plus

Normal Working Hours and Conditions: Core business hours are generally 8:00 am – 5:00 pm. However, this position may require work to be performed outside of normal business hours based on Company operations.

Physical Requirements: Primary functions require sufficient physical ability and mobility to work in a warehouse setting including exposure to varying temperatures. Daily physical functions include working on ladders, using heavy equipment, standing, sitting and walking for prolonged periods of time and occasionally stooping, bending, kneeling, crouching, reaching, and twisting. The employee may engage in lifting, carrying, pushing, and pulling light to moderate amounts of weight up to 50 pounds. The position also requires the operation of office equipment requiring repetitive hand movement.

Keltec, Inc.is an Equal Opportunity Employer and does not discriminate against applicants due race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or other legally protected status.