Senior Payroll Specialist - Tax at Service Experts in Richardson, Texas

Senior Payroll Specialist - Tax

The Senior Payroll Specialist - Tax has in-depth knowledge of best practices and practical expertise in processing payroll and payroll taxes. This role manages end-to-end multi-state payroll tax compliance, filing, and reconciliation, ensuring accurate tax withholding, reporting, and remittance for federal, state, and local agencies. They act as a subject matter expert (SME), resolving complex tax inquiries, managing agency notices, and improving system processes along with assisting with payroll processing.

Tax Compliance & Reporting

• Oversee the submission of tax filings (Forms 941, 940, W-2, state equivalents) and reconcile tax payments.

Multi-State/International Tax

• Maintain up-to-date knowledge of tax laws across various jurisdictions and, for global companies, manage international tax reporting.

System & Process Optimization

• Manage payroll tax vendor relationships (e.g., ADP, Workday), register in new jurisdictions, and maintain accurate databases.

Issue Resolution & Auditing

• Resolve tax notices and agency inquiries, conduct internal audits, and perform W-2 corrections.

Collaboration

• Work with HR, Finance, and Legal to ensure tax compliance on employee benefits, stock options, and compensation, often acting as a mentor to junior specialists.

Payroll Processing

• Enters and maintains payroll data in computerized payroll systems.
• Reviews timesheets and payroll reports to detect and reconcile payroll discrepancies.

Minimum Experience: 4+ years Minimum Education: Bachelor's Degree Relevant Experience may be substituted for Education Requirements Service Experts Heating & Air Conditioning is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Service Experts. Service Experts is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation, please email View email address on click.appcast.io