Business Office Specialist

Business Office Specialist Enterhealth is a nationally recognized leader in dual diagnosis, trauma-informed addiction treatment, dedicated to helping individuals achieve lasting recovery through science-based, compassionate care. Located on a private 43-acre ranch-style campus in North Texas, Enterhealth Ranch provides a serene, resort-style environment where team members can focus on delivering exceptional service and supporting outstanding patient outcomes. We are seeking a highly organized, detail-oriented, and service-driven Business Office Specialist to join our leadership support team. This role serves as the operational backbone of the facility, overseeing a broad range of financial, administrative, patient accounting, and office management functions. The Business Office Specialist works closely with patients, families, facility leadership, and the corporate business office to ensure accurate financial operations, exceptional customer service, and seamless day-to-day administrative support. The ideal candidate thrives in a fast-paced healthcare environment, demonstrates strong financial and organizational skills, and enjoys being the trusted resource and "go-to" person for operational support across the facility. Why Team Members Choose Enterhealth Supportive, mission-driven work environment focused on changing lives Opportunity to work in a premier behavioral health and addiction treatment setting Collaborative culture that values teamwork, professionalism, and accountability Beautiful private campus designed to support healing and recovery Meaningful work that directly impacts patients and families during critical moments in their recovery journey Opportunities for professional development and career growth Competitive compensation and comprehensive benefits package Primary Responsibilities Financial Operations & Business Office Management Manage day-to-day business office operations, ensuring accuracy, efficiency, and compliance with company policies Oversee patient financial accounts, including deposits, balances, payment plans, collections, and account reconciliation Coordinate billing, invoicing, collections, and payment processing activities Maintain accurate bookkeeping records, expense tracking, petty cash, and banking activities Prepare and submit invoices, financial reports, and supporting documentation as required Assist with month-end processes and collaborate with the Corporate Business Office on financial reporting and account management Monitor outstanding balances and proactively communicate with patients and families regarding financial obligations Patient Financial Services Serve as the primary point of contact for patients and families regarding financial matters, contracts, billing questions, and payment arrangements Verify insurance information and coordinate financial documentation during admissions and throughout treatment Review, explain, and process patient financial agreements and contracts Ensure all patient financial records are complete, accurate, and maintained in compliance with organizational and regulatory standards Purchasing & Vendor Management Coordinate purchasing activities for facility operations and departmental needs Process purchase orders, invoices, and vendor payments in accordance with company procedures Maintain vendor relationships and support inventory management efforts Track operational expenses and assist leadership with budget-related reporting and oversight Executive & Administrative Support Provide administrative support to the Executive Director and facility leadership team Assist with special projects, reporting, meeting coordination, and operational initiatives Support scheduling, communication, and organization of facility activities and events Serve as a trusted resource for staff, patients, families, and visitors, helping resolve operational and administrative issues Office Operations Maintain patient records and business office documentation in compliance with HIPAA and regulatory requirements Support admissions, registration, and intake processes with professionalism and accuracy Coordinate communication between clinical, admissions, utilization review, and corporate departments Manage general office operations, including filing, record retention, data entry, scanning, and correspondence Maintain confidentiality and safeguard protected health information (PHI) at all times Qualifications High school diploma or equivalent required; Associate's or Bachelor's degree in Business, Accounting, Healthcare Administration, or related field preferred Minimum of 3-5 years of business office, accounting, healthcare administration, bookkeeping, or office management experience preferred Experience in behavioral health, healthcare, residential treatment, or medical office environments strongly preferred Knowledge of billing, collections, accounts receivable, bookkeeping, and financial reconciliation processes Experience working with patient financial accounts, contracts, insurance verification, and healthcare financial operations preferred Strong proficiency in Microsoft Office Suite, accounting software, and electronic health record (EHR) systems Exceptional organizational, multitasking, and time-management skills Excellent customer service, interpersonal, and communication skills Strong attention to detail, accuracy, and problem-solving ability Ability to work independently while collaborating effectively with leadership and cross-functional teams Professional demeanor and ability to handle sensitive financial and patient information with discretion Additional Requirements CPR and SAMA certification required within 30 days of employment Ability to pass background screening and meet all employment requirements Valid and active DL #J-18808-Ljbffr Enterhealth