Firm Administrator

Job Description

Job Description

Firm Administrator – Law Firm

About the Position

Boutique wine country law firm seeking a Firm Administrator to join our team. We are looking for someone to oversee the day-to-day operations of our 8-attorney, multi-practice-area law firm. This position works closely with the shareholders to ensure the firm operates efficiently, maintains strong financial and administrative practices, and provides a professional and supportive workplace.

Key Responsibilities

• Manage billing, accounts receivable, accounts payable, and financial reporting

·         Prepare and analyze financial and operational reports for shareholders

• Occasionally perform human resources functions, particularly employee relations, benefits, and compliance
• Oversee vendor relationships, technology, and facilities
• Oversee compliance with applicable California State Bar and regulatory requirements, including trust accounting and related administrative obligations

Qualifications

• Law firm experience preferred
• Strong knowledge of billing, bookkeeping, HR, and office operations
• Excellent organizational, communication, and problem-solving skills
• Ability to manage multiple priorities and work independently
• Strong attention to detail and discretion when handling confidential information
• Proficiency with Microsoft Office and legal billing/accounting software

What We Offer

• Competitive salary and year-end discretionary bonus
• Comprehensive benefits package (medical, dental), 401(K), profit-sharing contribution
• Paid time off