Accounts Receivable Specialist

Must be able to work in Tempe

Monday-Friday 7AM-3:30PM

55-62K

The Accounts Receivable Specialist is responsible for managing all aspects of accounts receivable, including credit evaluation, invoicing, cash application, collections, and compliance. This role supports accurate financial reporting, ensures adherence to internal controls, and collaborates cross-functionally to maintain efficient customer account management.

Accounts Receivable & Collections

• Manage commercial accounts receivable portfolio, including monitoring outstanding balances and executing collection activities
• Evaluate customer creditworthiness and establish appropriate credit limits and terms based on financial data and payment history
• Review customer account performance to support ongoing credit decisions, including shipment approvals

Invoicing & Cash Application

• Prepare and process all customer invoicing, including sales orders, returns (RMAs), and credit memos
• Accurately apply incoming cash receipts to customer invoices in a timely manner
• Enter invoices and credits into the accounting system and ensure proper documentation
• Submit invoices through customer portals and monitor payment status

Compliance, Tax & Documentation

• Prepare and file sales tax returns across multiple states in compliance with applicable regulations
• Ensure adherence to Sarbanes-Oxley (SOX) requirements and internal controls
• Provide required documentation, including manufacturing affidavits and licensing, to support customs clearance
• Generate ad hoc and recurring reports as requested

Month-End Close & Financial Support

• Perform month-end accounts receivable close activities, including journal entries, account reconciliations, and accruals (e.g., commissions, shipping and receiving audits)
• Conduct periodic invoice reviews to ensure accuracy and compliance with company policies
• Support internal and external audit processes by responding to inquiries and providing documentation as needed

Cross-Functional Collaboration

• Partner with customer service and internal departments to resolve account discrepancies, establish tax setups, and manage credit terms

Administrative Duties

• Administer and reconcile petty cash in accordance with company policies

Job Requirements

EDUCATION and/or EXPERIENCE:

• Bachelor's degree in Accounting, Finance, or related field (or equivalent experience)
• 3+ years of accounts receivable or general accounting experience
• Strong understanding of credit and collections processes
• Knowledge of sales tax regulations and multi-state compliance preferred
• Experience with ERP/accounting systems and customer billing portals
• Proficiency in Microsoft Excel and general computer applications
• Strong attention to detail, organizational skills, and ability to meet deadlines
• Industry experience working near the defense sector or something close to it and the related portals they use

Summary of experience needed:

• Commercial A/R collections
• Credit decisions, both initial based on credit reports, and at time of shipment based on customer performance
• Reviewing invoice samples throughout the month for correctness
• Sales tax returns for approx. 8 states
• Light journal entry and account reconciliation preparation for A/R related accounts as part of month-end routine
• Interacting with customer service reps regarding customer accounts, sales tax setup, credit terms, etc.
• Navigating customer portals for invoice submittals and payment status