Purchasing Technician I - Purchasing Services Section

Salary Range: Purchasing Technician I, SR-11: $3606.00 per month Receives, reviews and consolidates requisitions for economical purchasing; Checks availability of items requested at storeroom; Makes purchases from approved price lists; Discusses requirements, specifications and alternatives with users; Phones sources of supplies and gives complete description of purchasing requirements, obtains information such as possible substitutes, availability, costs, terms and delivery; Drafts specifications for purchases to include requests for written quotes; issues purchase orders and finalizes arrangements for delivery; Receives and inspects materials upon delivery for correctness of quantity and quality; Follows up on orders by telephone and in writing to expedite delivery or to resolve discrepancies or problems in completing a purchasing action; Assures that charges are made to proper funds and charge codes, assigning object codes according to usage and purpose of goods or services purchased; Processes and transmits invoices for payments; Prepares and submits purchase reports; Serves as petty cash custodian; Maintains records of requisitions, purchase orders, invoices and related correspondence; Prepares and types acknowledgement letters to successful and unsuccessful bidders; Forwards complex or formal purchasing requirements to central purchasing or refers to a higher-level position; Provides instruction and information on inventory reporting procedures to property custodians and maintains the agency's real property and equipment records and accounts; Conducts and/or supervises periodic physical inventory checks and prepares appropriate reports; Processes surplus property disposals; Supervises and/or participates in maintaining the appropriate stock levels and in issuing supplies from a storage room or warehouse; Plans best use of available storage space. Basic Education/Experience Requirement Experience requiring knowledge of English grammar, spelling and the ability to read, comprehend and apply written directions, and to make basic mathematical computations including percentages. This experience may be met from part-time and/or unpaid work. There must, however, be evidence that participation was on a continuous basis but not necessarily on a full-time normal work basis. This requirement may also be met by possession of a high school diploma with satisfactory completion of coursework in English and arithmetic. Experience Requirement Except for the substitutions provided for in this specification, applicants must have work experience of the kind and quality described below and in the amounts shown in the following table: Class Title: Purchasing Technician I Gen Exper (years): 2 Spclzd Exper (years): 0 Suvry Aptitude (years): 0 Total Exper (years): 2 General Experience Responsible work experience which demonstrated the ability to request information from others and to explain procedural requirements orally and in writing and which demonstrated knowledge/experience as described under (a) or (b) below or a combination of both: (a) Experience requiring the possession and application of a good working knowledge of governmental purchasing methods, laws, regulations, policies, procedures and requirements. Examples of qualifying experience include account clerical or pre-audit work which involved the examination of documents supporting governmental purchases (e.g. authorizations for purchases, requisitions, invoices, purchase orders, contracts, statewide central purchasing lists, etc.) for validity, accuracy and that proper procedures were followed and the preparation or review and approval of vouchers authorizing payments. (b) Experience preparing and submitting requisitions for purchasing where the work involved all aspects of the following: (1) gathering information regarding the desired product and alternatives by gathering brochures and discussing requirements with requestors and vendors, (2) obtaining information regarding prices and/or obtaining quotations, (3) writing up the requisition for submittal for purchasing, and 4) demonstrating an understanding of purchasing policies, procedures and requirements. Non-Qualifying Experience Experience in the requisitioning of goods which did not involve the conduct of information-gathering and writing as described under General Experience above is not qualifying. Experience in the authorization or review of payroll claims is not qualifying. Substitutions Allowed Excess Specialized Experience may be substituted for General Experience on a week-for-week basis. Substitution of Education for Experience Successful completion of coursework at an accredited business or technical school, college or university may be substituted for Specialized Experience on the basis of 15 semester hours of which 5-semester hours were in purchasing, for each half year (6 months) of Specialized Experience up to a maximum of one year. Lift/Carry Requirement Applicants must be able to lift/carry objects weighing up to 25 pounds unassisted and lift/carry objects weighing up to 50 pounds assisted by another person and/or use of equipment (e.g., hoisting equipment, hand truck.) Quality of Experience Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Salary The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: A copy of the applicant’s TA History Report or equivalent system-generated report; A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; Copies of the applicant’s signed SF-10 Forms. Documents Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. #J-18808-Ljbffr Hawaii State Department of Education