Practice Assistant

About Atrium:

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Client Overview:

Our client is a fast-growing AI-driven financial technology company headquartered in Midtown Manhattan. The firm leverages artificial intelligence and advanced data analytics to transform how institutional investors, asset managers, and financial organizations make strategic decisions. They are seeking a polished, highly organized, and proactive Practice Assistant to support two senior executives and their broader leadership team in a fast-paced, innovative environment.

Salary/Hourly Rate:

$40/hr - $45/hr

Position Overview:

The Practice Assistant will provide dedicated administrative support to two senior executives and their respective teams. This individual will manage a broad range of executive-level responsibilities while maintaining the highest level of professionalism and confidentiality. The ideal candidate is exceptionally organized, resourceful, and able to anticipate the needs of busy executives in a dynamic, high-growth environment. Success in this role requires outstanding communication skills, sound judgment, and the ability to manage multiple priorities with accuracy and efficiency.

Responsibilities of the Practice Assistant:

• Coordinate complex domestic and international travel arrangements, including detailed itineraries, accommodations, and transportation.
• Schedule and coordinate meetings, including conference room reservations, catering, and virtual meeting logistics.
• Process and track vendor invoices and expense reports, ensuring timely reconciliation and accurate recordkeeping.
• Manage executive calendars, prioritize competing requests, and coordinate meetings across multiple time zones.
• Prepare presentations, reports, and other professional documents using Microsoft Office Suite.
• Handle confidential information with discretion while serving as a trusted partner to senior leadership.
• Provide general administrative support and assist with special projects as needed.

Required Experience/Skills for the Practice Assistant:

• Minimum of 5 years of experience supporting C-level executives or senior leadership in finance, technology, professional services, or a fast-paced corporate environment.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word.
• Exceptional organizational, time management, and communication skills.
• Demonstrated ability to manage sensitive and confidential information with professionalism.
• Highly adaptable, detail-oriented, dependable, and proactive, with the ability to anticipate executive needs and solve problems independently.

Education Requirements:

• Bachelor's degree required.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Wrapping ID: #LI-AJ3

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EOE/M/F/D/V/SO