Supply Chain Administrator (Philippines Based)

Job Description

Job Description

Description: Supply Chain Administrator (Philippines Based) What we are: Fun, fast-paced, client-focused, people-centric, inviting, flexible, and rapidly growing. What we are not: Overly structured, uncompromising, disengaged, or disconnected.
We are looking for a highly organized and detail-oriented Supply Chain Administrator to help keep our global supply chain running efficiently. This role is responsible for coordinating purchase orders, monitoring inventory levels, maintaining ERP data, and supporting day-to-day supply chain operations to ensure our products are available when and where they're needed. You'll work closely with our Warehouse Operations Manager and collaborate daily with teams at Waites World HQ in Cincinnati, Ohio, while building strong relationships with vendors and internal stakeholders across the business. The work we do is categorically awesome, and we're looking for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping operations organized and moving forward.
Company Description We are a leading provider of wireless, mesh-networked, "Internet of Things" (IoT) sensors for industrial environments. Our cost-effective, plug-and-play products empower plants of all sizes to conduct predictive and preventative maintenance on mission-critical and secondary equipment in order to maximize uptime. (I.e. We help with things like getting your Prime packages to you faster!)

Reports to: Warehouse Operations Manager

Location: Based in Philippines

Job Type: 1099 contract

Travel: No travel required

Job Description

This position will give you the opportunity to:

• Create, process, and manage purchase orders within NetSuite.
• Monitor inventory levels and proactively identify replenishment needs.
• Coordinate with suppliers to place orders, confirm deliveries, and resolve supply issues.
• Maintain accurate inventory, purchasing, and supplier records within the ERP system.
• Track purchase orders from creation through receipt and ensure timely updates.
• Partner with warehouse, finance, and operations teams to support inventory accuracy and material availability.
• Track outgoing shipments, resolve customs-related issues, and ensure on-time delivery to customers.
• Monitor lead times and communicate potential supply chain risks or delays to internal stakeholders.
• Support continuous improvement initiatives to increase efficiency across purchasing and inventory processes.
• Collaborate daily with cross-functional teams located at Waites World HQ in Cincinnati, Ohio.
• Carry out additional responsibilities as needed to support business objectives

Qualifications & Requirements:

• 2+ years of experience in supply chain, purchasing, inventory control, logistics, or an administrative operations role.
• Experience working within an ERP system is required - NetSuite experience is strongly preferred.
• Strong organizational skills with exceptional attention to detail.
• Experience managing purchase orders and inventory records.
• Excellent written and verbal English communication skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Excel and Microsoft Office or Google Workspace.
• Ability to work independently while collaborating effectively with a global team.
• Demonstrates exceptional communication and collaboration skills with a strong focus on delivering a customer-delight experience in every interaction.

Culture Fit Requirements:

• High intellect and strong analytical skills
• Innovative and driven to constantly improve
• Non-bureaucratic, flexible, and able to thrive in a fast-moving environment
• Positive energy and attitude towards people and problem-solving
• Demonstrates a balance of humility, strong work ethic, and interpersonal savvy ("Humble, Hungry, and Smart") in approach to teamwork and problem-solving.
• A genuine human.
• Demonstrates a “Can Do” mentality.