Billing Clerk

Job Description

Job Description

We are looking for an experienced Billing Clerk to support a long-established operation in Wixom, Michigan. This on-site role is ideal for someone who can interpret job details, time records, rates, and customer information to produce complete and accurate invoices with minimal supervision. The position offers the chance to contribute to a respected industry leader while partnering closely with internal teams to keep billing timely, organized, and precise.

Responsibilities:
• Prepare customer invoices from the ground up by combining job data, labor records, rates, and account details into accurate billing documents.
• Examine timesheets and supporting records to confirm hours, job assignments, and charge information are entered correctly before invoicing.
• Determine the appropriate customer and applicable charges for each project based on work performed and contract details.
• Validate billing rates, pay rates, and job coding to ensure invoice accuracy and consistency with company records.
• Investigate and resolve discrepancies involving hours, rates, coding, or missing information by coordinating with internal staff.
• Finalize and distribute weekly invoices while maintaining quality and meeting established billing timelines during both steady and peak seasons.
• Maintain organized billing files and documentation to support audit readiness, tracking, and future reference.
• Handle billing considerations tied to union-related requirements and ensure records reflect the necessary details.
• Provide additional administrative and accounting assistance as needed to support daily office operations.
• Learn internal billing platforms and processes through cross-training to ensure a smooth transition of responsibilities.• At least 3 years of experience in billing, invoicing, or a closely related accounting support role.
• Proven ability to create customer invoices independently from initial review through final submission.
• Strong working knowledge of billing procedures, charge validation, and customer account review.
• Experience reviewing timesheets and assigning labor hours to the correct jobs or cost codes.
• High level of accuracy with the ability to verify rates, hours, and coding details consistently.
• Strong organizational and communication skills with the ability to manage multiple priorities and deadlines.
• Background in union environments is preferred.
• Experience in construction, crane services, heavy equipment, trucking, or another project-based industry is a plus.