Meeting and Events Coordinator

About The Role:

As a CBRE Meeting and Events Coordinator, you will assist with the detailing and operation of meetings, conferences, and events. This job is part of the Events job function.

This role is onsite at 320 S Canal St, Chicago, IL USA.

What You'll Do:

• Detail meetings and events with clients - floor plans, timelines, vendors, AV needs, etc. - for a small conference center and an outdoor event space. Events range from corporate meetings to outdoor weddings.

• Support day-of event operations, including gathering supplies, coordinating equipment needs, and responding to onsite requests.

• Act as the on-site contact for meetings and events, delivering a hospitable, world-class experience for attendees, event owners, and vendors.

• Assist with post-event reporting and reconciliation. Raise potential issues and concerns as appropriate.

• Maintain documentation of small-space configurations, décor options, and event-related items. Manage and organize event supply inventory.

• Complete regular room checks and ensure technical and visual spaces are functional.

• Along with other Event team members, plan and execute indoor and outdoor building tenant events throughout the year. Includes building vendor relationships, some design and marketing, budgeting.

• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

• Responsibilities and processes are clearly defined, with limited discretion required.

• Complete assigned responsibilities by following established procedures under guidance from leadership.

• Work a flexible schedule based on scheduled indoor/outdoor event needs, which vary week to week.

What Success Looks Like:

• Planning ahead - being prepared for the expected and unexpected.

• Consistently accurate event execution with minimal day-of issues.

• Positive feedback from clients on your communication and service.

• Taking ownership and pride of the event spaces and inventories.

• Suggesting and implementing improvements to existing processes to improve efficiency.

What You'll Need:

To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• High School Diploma or GED required, Bachelor's Degree preferred.

• Prior work experience in event, hospitality, customer service, or related field required.

• Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Should be able to occasionally lift/carry heavy loads up to 50 lbs.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Working knowledge of virtual meeting/event platforms (Teams, Zoom.)

• Ability to troubleshoot audio/visual and technical issues with clients (training provided.)

• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Strong organizational skills.

Who This Role Is Great For:

• Someone who enjoys both planning and hands-on execution.

• Someone with a hospitality or customer-first mindset.

• Someone looking to learn the role, then take ownership of it.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at

Equal Pay Disclaimer CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum base salary for the Meeting and Events Coordinator is $26.45/hour and the maximum base salary is $31.25/hour. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at View email address on click.appcast.io or via telephone at View phone number on click.appcast.io (U.S.) and View phone number on click.appcast.io (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)