Graduate Program Support Coordinator

Graduate Program Support Coordinator

The Pennsylvania State University, College of Engineering is seeking an energetic, motivated, and detail-oriented full-time Graduate Program Support Coordinator at the University Park campus. The position would support the graduate program in the Department of Biomedical Engineering and will report to a college-wide graduate program supervisor. Responsibilities include working collaboratively with graduate program staff across the college as well departmental stakeholders to coordinate and administer key aspects of the graduate education portfolio.

Duties for the graduate programs within the college include:

• Act as the main point of contact commencing with the application process through to graduation.
• Orchestrate all levels of planning, preparation, and execution of various graduate events.
• Update graduate program communications, ensuring statistics, logistics, and policies are up to date.
• Coordinate the graduate student recruitment and admissions process (includes Offer Letters and Terms of Offer) respond to prospective student inquiries; arrange campus visits (travel, lodging); monitor and update GRADS (Graduate Admissions Decision System) for applicants; and plan and coordinate the new student orientation.
• Assist students in course-related functions such as drop, add, and scheduling.
• Answer curriculum and graduation requirement questions.
• Coordinate and process faculty graduate teaching and research appointment assignments for Department Heads' review and approval.
• Manage advisor grad faculty status for committees.
• Maintain graduate student records, including advisor assignments and milestones, and ensure accuracy and compliance with University record security, retention schedules, and FERPA requirements.
• Monitor and update student progress toward achieving critical milestones, schedule all qualifying and comprehensive exams and final thesis/dissertations and file the appropriate documentation with the Graduate School.
• Assist with the graduate curricular proposal process utilizing CourseLeaf Curriculum Inventory Management (CIM) system.

Minimum Education, Work Experience & Required Certifications

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience Required Certifications: None

Preferred Experience:

Candidates must be detail-oriented and a team player; have excellent customer service, communication, interpersonal, organizational, and problem-solving skills; and be able to handle multiple tasks and work independently and in a team environment. Proficiency in LionPath, Workday, Zoom, GRADS, SharePoint, and Microsoft Office 365 (Outlook, Word, Excel) is highly desired.

Salary & Benefits

The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00. Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact View phone number on click.appcast.io.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.